Procurement Administrator

Job DescriptionJob DescriptionWe are seeking a highly organized and detail-oriented Purchasing Coordinator to support our Procurement team by managing the administrative activities associated with purchase orders and supplier communications. This position plays a critical role in maintaining accurate purchasing records, ensuring timely supplier confirmations, updating key planning data, and managing procurement documentation within the ERP system.Key ResponsibilitiesPurchase Order ManagementMonitor released purchase orders and obtain supplier acknowledgements in a timely manner.Track orders through the procurement process and update order status from "Released" to "Confirmed" when supplier confirmation is received.Review supplier acknowledgements for accuracy, including pricing, quantities, delivery schedules, freight charges, taxes, and payment milestones.Attach supplier confirmations and supporting documentation to purchase orders within established timelines.Maintain complete and accurate purchase order records within the ERP system.Supplier Communication & Follow-UpServe as a point of contact for routine order follow-up and status updates with suppliers.Request delivery updates, acknowledgements, and supporting documentation from suppliers.Monitor backorders, split shipments, and partial deliveries to ensure system records accurately reflect expected deliveries.Remind suppliers to reference purchase order numbers on packing slips and invoices to support receiving and accounts payable processes. RemX