Contract Manager, Center for Population Health Data Science Administration

Job Description

The Center for Population Health Data Science (CPHDS) aims to create a continuously learning public health system that harnesses data and technology to deliver responsive services, advance health for all, and drive equitable outcomes. CPHDS unites people, services, and technology to transform data into a trusted and shared resource that strengthens public health practice and maximizes impact. Accordingly, the Contract Manager will assume oversight responsibility for the negotiation of business promotion contracts related to the planning, implementation, coordination, and direction of financial and revenue generating services in support of CPHDS’ Five Priority Areas: Development Data for Equity & Social Justice; Data Infrastructure Modernization; Public Health Workforce Development; Advanced Epidemiology & Analytics; Strategy & Partnerships for Modernization.

Specific duties and responsibilities will include but not be limited to the following core functions:

• Plan, implement, coordinate, and oversee complex procurement and contract administration activities for the division, including the acquisition of goods, professional services, software, data, and operational resources necessary to support divisional and agency initiatives.

• Direct and manage multiple procurement methods and contracting processes, including micro-purchases, small purchases, competitive sealed bids, requests for proposals, negotiated acquisitions, sole source procurements, intergovernmental agreements, and formal contracts, ensuring compliance with applicable City, State, and agency requirements.

• Develop, review, negotiate, and manage solicitation and contract-related documents including scopes of work, evaluation criteria, contract amendments, budget modifications, memoranda of understanding, renewals, extensions, and vendor agreements to support operational and programmatic objectives.

• Coordinate and oversee the full lifecycle of procurement and contract administration activities, including procurement planning, submission routing, tracking, vendor engagement, approvals, implementation, monitoring, renewals, and closeout activities to ensure timely and compliant execution of divisional contracting actions.

• Serve as a senior procurement and contract administration advisor to divisional leadership, program managers, technical staff, and administrative teams regarding procurement strategy, contracting structures, operational risks, compliance requirements, vendor management, and administrative best practices.

• Coordinate and communicate directly with vendors, contractors, consultants, and external partners regarding procurement requirements, contract deliverables, timelines, invoicing, documentation deficiencies, compliance issues, and operational expectations to support successful contract performance and service delivery.

• Monitor contract expenditures, funding utilization, deliverables, and procurement-related activities in coordination with divisional fiscal staff to support operational planning, budget accountability, contract compliance, and effective resource management.

• Direct and oversee procurement and contract administration activities within PASSPort and related City systems, including oversight submissions, vendor responsibility documentation, amendments, renewals, approvals, and compliance tracking to ensure accurate and timely processing of all procurement actions.

• Evaluate vendor and contractor performance by monitoring deliverables, reviewing supporting documentation and invoices, identifying performance concerns, coordinating corrective actions when necessary, and maintaining complete audit-ready procurement and contract records.

• Coordinate with ACCO, General Counsel, Finance, Information Technology, and other agency stakeholders to resolve procurement and contracting issues, facilitate contract approvals, improve operational coordination, and support the efficient administration of divisional procurement activities.

• Provide managerial guidance and technical assistance to program and administrative staff regarding procurement planning, scope development, contract requirements, deliverables, procurement documentation, and applicable City and agency procedures governing procurement and contract administration activities.

• Develop, implement, and maintain procurement tracking systems, workflow monitoring tools, management reports, and operational dashboards that provide leadership with visibility into procurement activities, contract status, compliance requirements, and operational performance metrics.

• Analyze procurement operations, identify workflow inefficiencies, evaluate administrative processes, and implement operational improvements that strengthen internal controls, improve coordination, reduce delays, and increase the overall efficiency and effectiveness of divisional procurement and contract administration functions.

• Ensure procurement and contract administration activities remain compliant with applicable procurement regulations, audit standards, internal controls, funding requirements, and agency, City, State, and federal policies governing procurement and contracting operations.

Why you should work for us:

• Benefits: City employees are entitled to unmatched benefits such as:

o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

o a public sector defined benefit pension plan with steady monthly payments in retirement.

o a tax-deferred savings program and

o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.

• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at View email address on click.appcast.io or View phone number on click.appcast.io.

ADMINISTRATIVE BUSINESS PROMOT - 1000C

Qualifications

1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or

2. A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.

Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 68,214.00

Salary Max: $110,000.00