Accountant I

Job Summary The Ac countant I supports the Finance Department’s management team with day-to-day accounts payable operations, payroll administration, and grant accounting. This role facilitates documentation for reports, audits, reconciliations, and purchasing activities while ensuring compliance with organizational policies and values. The Accountant I also assists with cash receipts, vendor management, and other accounting functions as needed. Key Responsibilities Payroll Administration Organize, analyze, and maintain payroll-related files and documentation. Coordinate and review payroll/personnel forms for accuracy and proper coding. Process final paychecks and advance pay requests. Maintain payroll tax information and correspondence. Accounts Payable & Finance Support Process accounts payable transactions for vendors and employee reimbursements. Perform accounting analysis, data entry, and outgoing payments in compliance with policies. Reconcile accounts payable ledgers and resolve discrepancies with vendors. Generate reports detailing accounts payable status. Ensure compliance with W-9, 1099, and sales tax requirements. Assist with audit preparation and maintain accurate financial records. Grant Accounting Communicate with managers, development staff, and third parties regarding grant-related issues. Prepare monthly grant billing, journal entries, and reports. Generate and reconcile grants and patient receivable reports in MIP. Purchasing & Vendor Management Create and maintain vendor records in the purchasing module. Review and prepare purchase order requisitions and process payments. Maintain purchase order and receiving records. Research vendor quotes, prepare comparative reports, and resolve purchasing issues. Assist staff with product ordering and inventory management. Cash Receipts & General Accounting Record cash receipts and credit card transactions. Post revenues by verifying source codes. Assist with fixed assets, bank reconciliations, and accounting research. Secondary Responsibilities Attend workshops, training, and meetings as needed. Perform other duties as assigned by supervisor. Work flexible schedules and overtime as necessary . Required Qualifications Bachelor’s degree in Accounting or Business with 2 years of related experience, OR AA degree with 5 years of related experience. Minimum of 3 years as a staff accountant, including 2 years of payroll processing experience. Proficiency in Microsoft Office (Excel, Word, PowerPoint) and internet applications. Experience with computerized accounting software, payroll systems, and fund accounting systems. Strong analytical, organizational, and problem-solving skills. Excellent written and verbal communication skills. Ability to multi-task, meet strict deadlines, and adapt to unexpected changes. Self-motivated with the ability to work independently and collaboratively. Preferred Qualifications (if any) Com munity health or non-profit payroll experience (healthcare preferred). Experience with ADP, MIP Sage, and fun d accounting. Education: Bachelors Degree