Office Assistant

Office AssistantThe individual in this position performs a variety of administrative functions to support the daily business activities of the firm such as filing, maintaining records, scheduling appointments, and answering the telephone. The Office Assistant follows organization and department procedures to complete tasks in a timely manner. A certain degree of creativity and latitude is required.FLSA Status: Non-exemptMajor Duties and ResponsibilitiesAnswers telephone and transmits telephone messages accurately and promptlyGreets clients and visitors as soon as they arrive in the office in a prompt, professional and friendly mannerPrepares various documents as requested accurately and timely using word processing and spreadsheet programsManages outgoing mail and distributes incoming mailOrganizes and coordinates clients' data, producing a quality and professional final productTyping, proofing, and copying payroll taxes and other formsKeeps conference room, reception area, work area and kitchen neat and orderlySchedules and coordinates meetingsMaintains the tracking system for tax returnsCoordinates direct mail projectsMay coordinate purchasing or deliveries of services or items with outside vendorsMay coordinate events for the officeMay coordinate client events and/or community relations activities (in cooperation with Marketing staff)May coordinate various projects and special roles/responsibilities for the firm or officePerforms other duties as assignedDesired Skills, Abilities and CharacteristicsAbility to maintain confidentiality of firm and client informationEffectively communicate through verbal and written meansClient service orientedAbility to perform several tasks concurrently with ease and professionalismExcellent organizational skills and attention to detailAbility to operate a multi-line telephone systemPleasant telephone voiceAbility to use office equipment including a computer, copier, printer, and fax machineAbility to work well with othersAdams Brown, LLC promotes a flexible work environment with a deep commitment to technology and modern work arrangements. Our offices are open from 8:00 a.m. – 5:00 p.m. Monday through Friday through tax season and close at noon on Fridays outside of tax season. We are closed on major holidays, offer substantial paid-time-off, a comprehensive benefit package, competitive pay structure, and a culture of growth, clarity, and respect.AdamsBrown, LLC. is an Equal Opportunity Employer.