Legal Administrative Assistant - in Office position- Pittsburgh, PA

Legal Administrative Assistant

UPMC is seeking a detail-oriented and highly organized Legal Administrative Assistant to support our Health Plan Legal Team. In this vital role, you'll handle a variety of complex administrative and legal secretarial responsibilities, many of which are confidential and sensitive in nature. You'll also provide essential administrative support to ensure the team operates efficiently and effectively.

This is a full time position based onsite at the U.S. Steel Tower, operating Monday through Friday standard business hours.

If you're a proactive professional with a strong sense of discretion and a passion for supporting legal operations, we'd love to hear from you!

Candidates must be legally authorized to work in the United States, without requiring, now or in the future, sponsorship for employment visa status. UPMC does not participate in STEM OPT.

Responsibilities:

• Handle details of a sensitive and confident nature and performs administrative functions based on understanding of UPMC policy.
• Open, read and route incoming mail and responds to correspondence.
• Handle information requests from UPMC entities.
• Manage active calendars by organize, coordinate, and make arrangements for meetings and conference calls, including make commitments for meetings or other engagements and ensure no scheduling conflicts.
• Manage a variety of administrative processes including requisitions, expense reports time sheets and contact database management.
• Coordinate UPMC Unemployment Compensation program
• Exercise considerable judgment, initiative and discretion in answering verbal and written communications with internal and external contacts and providing information within established guidelines.
• Handle travel arrangements including making airline/hotel reservations and arranging ground transportation. Process all registrations for seminars and business meetings.
• Establish, update and maintain office files, log and other information in connection with the work under the control of the assigned attorneys.
• Assist other lawyers/legal administrative assistants as necessary.
• Relieve attorney of administrative type functions in order to increase the time an attorney has available corporate counsel responsibilities.
• Perform administrative and complex clerical work.
• Process letters, reports, memorandum and other correspondence of a complex, confidential or sensitive nature. Routinely compose correspondence requiring knowledge of UPMC policies, procedures and understanding of legal requirements.
• Prepare and assemble materials/documents for meetings, court appearances and hearings.
• Assist in composing, preparing and assembling documentation for court filings as well as monitoring hearing schedules.
• Receive and screen telephone calls; respond to e-mail inquiries.
• Department phone coverage as required.

Qualifications:

• HS Diploma and three years of administrative and/or legal support experience preferred
• Basic legal terminology and syntax, and the content, organization and format of legal documents and correspondence.
• Correct English usage, spelling, punctuation and legal terminology preferred.
• Organization and composition of business letters, minutes, reports, charts and numerical and tabular materials.
• Techniques of receiving callers, making appointments, giving information and explaining instructions and guidelines.
• Organization and maintenance of filing systems.
• Office practices, procedures, machines and equipment.
• Ability to establish and maintain working relationships with all organizational levels and to work independently on responsible and confidential assignments.
• Ability to compose correspondence and reports.
• Ability to follow complex instructions.
• Ability to interpret instructions and guidelines in order to make decisions and take necessary action.
• Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines.
• Ability to communicate effectively.
• Ability to use diplomacy and discretion in giving out information and in referring and directing callers and visits.
• Licensure, Certifications, and Clearances: Act 34
• UPMC is an Equal Opportunity Employer/Disability/Veteran