Legal Administrative Assistant

Porter Wright has an opportunity for a Legal Administrative Assistant in the Pittsburgh, PA office who has experience in Litigation and/or Corporate law. This position will be responsible for providing clerical and administrative support to the office. The ideal candidate will possess excellent people and organizational skills, and be a consummate team player with a positive attitude.


Responsibilities include but are not limited to:
• Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation.
• Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Enters time into Aderant for timekeepers.
• Processes paperwork to open new client files; creates files in Firm's record management system; maintains current files and organizes files before processing for off-site storage.
• Creates transmittal letters for monthly billing.
• Prepares expense reports.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm's client relationship management system. May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events.
• Provides assistance to other legal administrative assistants as time permits.
• Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.

Requirements and Qualifications:
• High school level education or equivalent office work experience.
• Minimum of three years prior legal administrative/paralegal experience.
• Proficient with Microsoft Office suite.
• Experience in Litigation and Labor & Employment preferred.
• Excellent organizational skills and attention to detail.
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional demeanor.