HR Administrator

We are seeking a highly organised and proactive HR & Recruitment Coordinator to join our busy HR team. This is a varied role supporting the full employee lifecycle, with a particular focus on recruitment coordination, HR administration, and advising staff across the department. You will play a key role in ensuring smooth and efficient HR operations while delivering an excellent service to managers, colleagues, and candidates. Key Responsibilities HR Administration & Employee Lifecycle Support Draft contracts of employment and amendments Maintain accurate employee records and ensure compliance with internal processes Administer payroll changes via HR systems to ensure staff are paid correctly Support onboarding processes, including induction sessions for new staff Respond to general HR enquiries, providing advice and guidance Recruitment Coordination & Management Act as the primary point of contact for all departmental recruitment activity Manage multiple recruitment campaigns simultaneously, ensuring timelines are met Coordinate advertising, shortlisting, and interview schedules Organise and attend shortlisting meetings, taking notes and advising panels Arrange interviews, including logistics such as booking rooms and coordinating candidates Communicate with candidates and panel members throughout the recruitment process Monitor vacancies and applications via the PeopleXD system and produce reports Ensure all recruitment documentation is accurate and confidentially maintained Stakeholder Engagement & Advisory Advise managers, colleagues, and candidates via phone, email, and in person Interpret HR procedures and policies to respond to more complex queries Work closely with Finance to confirm funding before roles are advertised Liaise with immigration and compliance teams to meet regulatory requirements Build strong working relationships across academic and professional services teams Team Support & Process Improvement Provide day-to-day operational support to the HR Assistant Identify opportunities for service improvements and support implementation Prepare monthly HR and recruitment reports for internal meetings Maintain recruitment information on departmental web pages About You We are looking for someone who is detail-oriented, adaptable, and confident working in a fast-paced environment. Previous experience in HR administration and/or recruitment Experience using HR systems such as PeopleXD (PXD) #J-18808-Ljbffr University of Oxford