Assistant

Benefits:

401(k) matching

Bonus based on performance

Opportunity for advancement

Paid time off

Training & development

Health insurance

Job Summary We are seeking a highly responsible individual to provide administrative and clerical support to Financial and Operations department. In this position, you will help coordinate financial and operational duties, as well as office procedures, to ensure the workplace runs smoothly and efficiently. This role requires strong organizational skills, confidentiality, attention to detail, and the ability to manage multiple priorities.

Responsibilities

Operations

Provide direct administrative support to the Bookkeeper and Director of Operations

Assist with accounts receivable and follow up on outstanding balances

Collect and properly document customer payments

Communicate with customers regarding invoices, account status, and payment questions

Help maintain accurate financial records and supporting documentation

Assist with expense tracking, budget-related records, and account monitoring

Support invoice processing and reconciliation of financial information

Organize and maintain files, reports, and internal records

Assist with general office administration and clerical tasks

Help ensure accuracy, consistency, and confidentiality in financial and administrative processes

Qualifications

High school diploma or GED required; some college preferred

Previous experience as an Office Manager or in a similar position preferred

Positive attitude

Proficiency in Google Workspace and/or Microsoft Office, including Excel and Outlook

Excellent time management skills and the ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

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