Office Administrator

Job Description

Job Description

Office Administrator $22 .00/ hr |  Part -T ime  Monday , Wednesday,  Friday 9:00am – 4:00pm  

What Matters Most:

• Part-Time Monday, Wednesday, Friday 9:00am – 4:00pm – could lead to FT
• Must be flexible to work later than 4pm occasionally
• Competitive pay $22 .00 an hour
• Temp-to-hire opportunity with potential for career growth and stability 
• On-site position located in  St. Petersburg, FL
• Temporary-to-hire opportunity with career growth and stability
• Weekly Pay with direct deposit or pay card
• When you work through The Reserves Network, you are eligible to enroll in dental, vision and medical insurance as well as 401K, direct deposit and our referral bonus program

Job Description:

A growing nonprofit foundation is seeking a highly organized and detail-oriented  Office Administrator / Foundation Coordinator to support financial operations, administrative functions, and community-based projects. This part-time position offers a  temp-to-hire opportunity with the potential to transition into a full-time role for the right candidate.

The Office Administrator will play a key role in supporting the Foundation's daily operations by managing accounting functions, assisting the Founder with administrative duties, coordinating foundation-sponsored projects, and maintaining relationships with local vendors and community partners. The ideal candidate will be proficient in QuickBooks, possess strong bookkeeping experience, and have the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

Accounting & Financial Administration

• Process Accounts Payable transactions, including invoice entry, coding, approval tracking, and vendor payments.
• Prepare and post General Ledger journal entries accurately and timely.
• Perform monthly bank and credit card reconciliations.
• Process auto-payments and credit card payments.
• Maintain accurate financial records and supporting documentation.
• Assist with financial reporting and provide accounting support as needed.
• Ensure compliance with internal controls and nonprofit accounting practices.

Administrative Support

• Provide direct administrative support to the Founder, including scheduling, correspondence, document preparation, and special projects.
• Manage office records, files, and organizational documentation.
• Handle data entry and maintain confidential information with discretion.
• Assist with day-to-day office operations and administrative functions.

Project Coordination & Community Relations

• Coordinate and track foundation-sponsored projects from planning through completion.
• Serve as a liaison between the Foundation, city representatives, community stakeholders, and local vendors.
• Monitor project timelines, budgets, and deliverables to ensure successful execution.
• Assist with vendor communications, project documentation, and reporting.

Vendor Management

• Create, maintain, and update a comprehensive database of local vendors and service providers.
• Research and identify potential vendors to support foundation initiatives.
• Maintain vendor records, contracts, and contact information.
• Coordinate vendor engagement and communication for ongoing projects and events.

Requirements & Qualifications:

• Proficiency in  QuickBooks is required.
• Experience with Accounts Payable, General Ledger entries, and bank reconciliations required.
• Strong working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Previous bookkeeping or accounting experience required.
• Excellent organizational skills with strong attention to detail and accuracy.