Administrative Assistant

Administrative Assistant to the Executive of Maintenance & Operations La Joya Independent School District Operations and Infrastructure – La Joya, Texas Job Description Job Title: Administrative Assistant to Executive Director Wage/Hour Status: Non-Exempt Reports to: Executive Director for Operations Pay Grade: 06 – Administrative and Campus Maintenance Support Pay Plan Department: Operations and Campus Maintenance Initiated Date: June 2026 Primary Purpose To assist and promote La Joya ISD by providing comprehensive administrative, organizational, and operational support that promotes efficient business practices and exceptional customer service, contributing to student success through effective operation of district facilities and services. To provide high‑level administrative support to the Executive Director of Operations & Campus Maintenance by coordinating daily office operations, managing communications, assisting maintenance and operational initiatives, preparing reports and presentations, coordinating Board agenda items, maintaining records, and supporting departmental projects. Education/Certification Qualifications High School Diploma or GED. Office Administration, Public Administration, or related field preferred. Bilingual (English/Spanish) preferred. Valid Texas Driver License. Experience Minimum of three (3) years of progressively responsible administrative assistant or executive‑level secretarial experience. Experience supporting executive‑level administrators. Experience preparing reports, correspondence, presentations, and meeting materials. Preferred Experience Experience in public education or governmental operations. Experience with Board agenda preparation. Experience working with maintenance, facilities, operations, or construction departments. Experience with budgeting or organizational planning. Special Knowledge/Skills Strong organizational and project management skills. Knowledge of school district operational procedures and staffing processes. Ability to manage multiple priorities and meet strict deadlines. Strong communication and interpersonal skills. Proficiency in Google Workspace and Microsoft Office Suite. Ability to maintain confidentiality and professionalism. Ability to collaborate effectively across departments and leadership teams. Ability to analyze data and prepare professional reports and presentations. Major Responsibilities and Duties Operations & Maintenance Support Provide administrative support for daily Operations and Campus Maintenance activities. Coordinate departmental communications between campuses, departments, vendors, and contractors. Assist with work order tracking and project documentation. Maintain records related to maintenance projects, preventive maintenance schedules, contracts, and operational reports. Prepare spreadsheets, databases, and operational reports. Assist in coordinating emergency response documentation and departmental communications. Support departmental purchasing activities including requisitions, invoices, purchase orders, and payment documentation. Maintain departmental calendars and coordinate meetings, inspections, and site visits. Assist with department budget process, tracking and expenditure reports. Coordinate document routing for approvals and signatures. Participate in departmental meetings, training, and professional development. Support district emergency operations as assigned. Perform other duties as assigned by the Executive Director of Operations & Campus Maintenance. Working Conditions Mental Demands Maintain emotional control under pressure. Work with frequent interruptions. Maintain confidentiality. Exercise independent judgment. Physical Demands Prolonged sitting and computer work. Frequent standing, walking, reaching, bending, and lifting office materials up to 25 pounds. Occasional travel between district facilities. Position Working Days 226 Days Position Type: Full‑Time Salary: $ Per Year Job Requirements Citizenship, residency or work visa required. #J-18808-Ljbffr