Administrative Associate

Administrative Specialist III

The King County Road Services Division is seeking two (2) part-time Administrative Specialist III candidates (one Career Service full-time role and one Short-Term Temporary role up to six months) to provide essential support and office management for the Roads Section. This role involves close collaboration with payroll staff, section and unit managers, and employees, while managing diverse administrative and coordination responsibilities with efficiency and precision. If you are detail-oriented, organized and thrive working under tight deadlines for a dynamic and dedicated section, we encourage you to apply! This is a fantastic opportunity to join the Road Services team and positively impact our community!

Our commitment to Equity, Racial and Social Justice The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike. The King County Road Services Division designs, builds, operates, and maintains roads and bridges in unincorporated areas of King County. The Division is committed to ensuring the county's transportation system is safe and efficient for all uses and modes of travel.

To learn more about the Road Services Division, visit us at: About the Road Services Division - King County, Washington

Job Duties

Job Duties

• Provide administrative and office management support to Maintenance Section including managers, supervisors and staff of 90+ employees;
• Compose, proofread, and edit written materials to include skill in proofing and formatting documents, charts, graphs, spreadsheets, and tables;
• Provide customer service to internal and external customers, including research requests and provide information and/or reports;
• Verify employee timesheets in PeopleSoft including accurate budget charge coding on employee daily timesheets for multiple projects;
• Research and help to resolve incorrect charges or discrepancies for invoices;
• Prepare and process invoices for the Maintenance Section (e.g., purchases made by maintenance staff to be used for projects or programs);
• Use P-Cards to pay for purchases, verify the POETA coding and reconcile bank statements;
• Enter invoices into Oracle, scan and email invoices to appropriate County department personnel for authorization,and track authorizations are completed;
• Responsible for accounts payable operations; including accurate budget charge coding and tracking by project; budget charge reconciliation for multiple projects in Oracle;
• Handle support responsibilities which include ordering and maintaining inventory of office supplies; scheduling routine maintenance and/or repairs on office equipment; process and date stamp mail and related correspondence or information before forwarding mail to staff; identify and prioritize time sensitive matters;
• Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

• A minimum of 2 years of progressively responsible administrative assistance experience, as described in the job duties, or any combination of experience/education/training related to the duties of this position and required knowledge, skills, and abilities.
• Experience processing payroll and accounts payables.
• Knowledge of general office principles and practices.
• Proficient using Microsoft Outlook, Teams, Excel and Word software applications.
• Effective communication skills in person, via telephone and in writing (effectively using discretion, patience, etiquette, and professionalism).
• Ability to work on multiple tasks requiring a high degree of accuracy in a high pressure/short deadline/precise schedule environment.
• Ability to maintain high degree of confidentiality with sensitive and personal information.
• Ability to be self-directed and effectively plan, organize, prioritize work on a daily basis.
• Ability to work independently and effectively be part of a team that contributes to a work environment that embraces and encourages diversity in its workforce and where differences are valued.
• Ability to demonstrate behaviors that include fairness, respect, and inclusiveness.

• Knowledge of PeopleSoft payroll system (Oracle EBS).
• Knowledge of Road Works.
• Experience working in a public works environment.
• Strong communication skills, written and verbal.

Supplemental Information

WHO MAY APPLY: This recruitment is open to all qualified applicants and may be used to fill current and or/future career service, SDA/TLT or short-term temporary roles over the next six months.

***For a Special Duty Assignment (SDA) you must be a current King County employee who has passed their probationary period and must have permission from your supervisor to be eligible for the special duty assignment. PAY ON SDA PLACEMENT Current employees selected for SDA will be compensated based on the provision of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.

APPLICATION PROCESS: A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position. Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. For interviewing tips, please see the STAR-LA method: star-la_interview_method.pdf

WORK SCHEDULE: This is a 20-hour work schedule that will consist of four, 5 hour days in the spring/summer, Monday Thursday, and five, 4 hour days in fall/winter, Monday Friday. This position is non-exempt from the Fair Labor Standards Act and is overtime eligible. Mandatory overtime may be required.

EMERGENCY DESIGNATION STATUS: Mission-Critical Employees: Those employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans. Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency.

UNION MEMBERSHIP: This position is represented by L117 -Admin

Employees must reside in Washington State and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work in a hybrid environment.

Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Application Process

If you are interested in pursuing this position and supporting King County's vision for unified, equitable, and high-performing government, please follow the application instructions carefully. Provide us with your work history as applicable, ensuring that you provide details that highlight your ability to fulfill the requirements for this position.

If you need this announcement in an alternate language or format, or you would like to request accommodation or assistance in the application or assessment process, please contact Ira Becton at View email address on click.appcast.io.

King County's Vision, Mission, and ACTIVATE Values unite us.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of