Administrative Assistant (Onsite)

Administrative Assistant

Collins Aerospace is a leader in technologically advanced, intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise, we help customers meet the demands of the global market. Join us and help shape the future of aerospace and defense.

The Administrative Assistant provides comprehensive administrative and operational support to the engineering team and leadership while serving as a central resource for site-wide business needs. This role requires professionalism, sound judgment, confidentiality, and the ability to operate effectively in a fast-paced environment. This is an onsite role in St Petersburg, FL.

What You Will Do

• Coordinate onsite and offsite meetings, events, meals, and employee engagement activities.
• Arrange domestic and international travel in accordance with company policies; prepare related expense reports.
• Serve as a primary resource for general site inquiries, visitor assistance, and information routing.
• Coordinate facilities service requests, shipping needs, and office supply ordering, tracking, and organization.
• Prepare meeting materials, presentations, reports, and documents using Microsoft Office Suite.
• Provide occasional calendar coordination for leaders as needed.
• Support onboarding by coordinating workspace assignments, desk setup, and new-employee resources.
• Collaborate with other administrative professionals to ensure coordinated support across teams and functions.
• Perform additional administrative and project duties as business needs evolve.

What You Will Learn

• Cross-functional site operations and coordination within engineering and site support.
• Process improvement and workflow optimization.
• High-visibility communication, customer service, and stakeholder management.
• Best practices for supporting multiple leaders and dynamic priorities.
• Tools and systems used in administrative operations, including travel, purchasing, and expense platforms.

Qualifications You Must Have

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• The ability to obtain and maintain a U.S. government issued security clearance is required
• U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
• Microsoft Office Suite experience

Qualifications We Prefer

• Demonstrated ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.
• Verbal and written communication skills.
• Experience supporting multiple leaders or engineering organizations.
• Experience with Concur, SAP, Ariba, SharePoint, or similar administrative platforms.
• Customer service skills and the ability to remain calm under pressure.
• Ability to quickly learn new tools and technologies.
• Experience coordinating site-wide events or supporting facilities, onboarding, or operational tasks.

What We Offer

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!