Project Administrator III

Project Administrator

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems. The Agile Mission Systems (AMS) organization in San Diego is seeking a highly organized and proactive Project Administrator to support Project Engineering. This position will provide operational, planning, documentation, and coordination support to Programs and cross-functional engineering teams responsible for missionizing autonomous aircraft and integrating complex mission systems. The successful candidate will help ensure that activities, program milestones, reviews, deliverables, meetings, and action items are effectively planned, tracked, documented, and communicated. The role requires strong attention to detail, sound judgment, excellent communication skills, and the ability to work effectively with engineering, program management, functional organizations, customers, and subcontractors.

Duties and Responsibilities:

• Administers the daily operational aspects of one or more ongoing projects.
• Supports program leadership with project planning, schedule development, milestone tracking, and execution reporting.
• Performs procurement management, hardware assets tracking, and logistical support.
• Coordinates meetings, events, and customer engagements.
• Prepares meeting agendas, briefing materials, minutes, decision records, and follow-up communications.
• Maintains document repositories and ensures project records are accurate, current, properly organized, and accessible to authorized personnel.
• Supports the preparation and review of data packages, documentation, and customer deliverables.
• Monitors project status and develop reports, dashboards, and presentations for internal leadership and customer stakeholders.
• Supports project managers and engineering leads in identifying issues, coordinating resolutions, and elevating matters requiring management attention.
• Assists with subcontractor and external partner coordination, including meeting support, deliverable tracking, correspondence, and action-item management.
• Supports proposal activities, engineering estimates, basis-of-estimate development, and customer-directed response efforts.
• Coordinates travel, facilities, equipment, security requirements, and other administrative needs associated with program execution and technical events.
• May process improvement initiatives within Project Engineering or ongoing Programs.
• Provides guidance to support staff and less experienced personnel involved in project coordination and administration.
• Maintains strict confidentiality of sensitive, proprietary, export-controlled, and classified information.
• Performs other duties as assigned.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.