Mechanical Project Coordinator

Job Description

Job Description

Summary

A well-established mechanical contractor is seeking a Project Coordinator to support commercial HVAC and mechanical construction projects throughout the San Diego region. This role works closely with Project Managers, field teams, vendors, and subcontractors to help keep projects organized and moving from startup through closeout.

This is a good fit for someone with construction coordination or project support experience who is organized, detail-oriented, and interested in continuing to grow within mechanical construction.

Key Responsibilities

• Support Project Managers with day-to-day project coordination and administration

• Assist with RFIs, submittals, change orders, purchase orders, and project documentation

• Track equipment, materials, procurement, and delivery schedules

• Maintain project files, logs, drawings, specifications, and documentation

• Coordinate with vendors, subcontractors, field teams, and internal departments

• Assist with project schedules, meeting documentation, and action-item tracking

• Support billing, cost tracking, change management, and project reporting

• Help prepare project startup, turnover, and closeout documentation

• Track permits, inspections, warranties, O&M manuals, and other project requirements

• Communicate with Project Managers and field teams to help identify and resolve outstanding project items

Requirements

• 2–5+ years of construction project coordination, project engineering, or project administration experience preferred

• Experience with a mechanical, HVAC, plumbing, or specialty contractor strongly preferred

• Familiarity with RFIs, submittals, change orders, purchase orders, and construction documentation

• Strong organizational skills with the ability to manage multiple priorities and deadlines

• Comfortable communicating with Project Managers, field teams, subcontractors, vendors, and general contractors

• Proficiency with Microsoft Office

• Experience with Procore, Bluebeam, or similar construction software preferred

• Basic understanding of construction plans and specifications preferred

• Degree in Construction Management, Engineering, Business, or a related field preferred but not required

Compensation & Benefits

• Medical, dental, and vision insurance

• 401(k)

• Paid holidays and PTO

• Career growth within an established mechanical contractor