Project Design Coordinator

Job Description

Design & Engineering Administrative Coordinator

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Who We Are

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AMPAM is a leading Mechanical, Electrical, and Plumbing (MEP) contractor serving large-scale multifamily and commercial projects across California. With 1,500 employees across multiple business units, we are committed to delivering quality, safety, and excellence in every project.

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Position Summary

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We are seeking an organized, detail-oriented, and motivated individual to provide administrative and technical support to our Design & Engineering Department.

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This position will primarily focus on project documentation, product submittals, permit coordination, project tracking, and general administrative responsibilities, with opportunities to assist in basic AutoCAD drafting tasks.

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The ideal candidate is comfortable working with computers, possesses strong organizational and communication skills, and is willing to learn new software, processes, and technical skills.

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Previous AutoCAD experience is preferred but not required. Training will be provided for candidates who demonstrate an aptitude and willingness to learn.

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Key Responsibilities

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Administrative & Engineering Support

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• Prepare and assemble product submittal packages, including technical data sheets, specifications, and supporting documentation.
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• Coordinate printing, plotting, and distribution of engineering drawings and construction documents.
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• Download, organize, and maintain project documents received from builders, contractors, architects, and other project stakeholders.
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• Maintain organized electronic project files, ensuring accurate document naming, filing, and version control.
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• Assist with project correspondence, document requests, and general administrative support for the engineering department.
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Plan Submittals & Permit Coordination

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• Prepare and submit engineering plans and supporting documentation to Authorities Having Jurisdiction (AHJs).
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• Navigate city and county websites and online permitting portals.
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• Track plan review statuses, permit applications, corrections, approvals, and resubmittals.
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• Maintain accurate records of submissions, outstanding items, and relevant deadlines.
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• Communicate with city representatives, contractors, and project stakeholders through email and phone.
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• Research permitting procedures, submittal requirements, and jurisdiction-specific information.
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IBP (Incentive-Based Pay) Support

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• Review construction documents and engineering plans to extract information required for IBP tracking.
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• Enter and maintain project information in Excel spreadsheets.
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• Verify information for accuracy and completeness.
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• Maintain organized IBP records and assist with tracking and reporting.
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• Coordinate with the engineering team to clarify drawing information or resolve discrepancies.
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Basic AutoCAD & Drawing Support

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• Assist with cleaning up architectural backgrounds and floor plans.
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• Set up engineering drawing sheets, title blocks, and layouts using company templates.
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• Assist with placement of low-voltage devices and symbols on floor plans.
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• Perform basic drawing modifications, annotations, and revisions.
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• Assist with drawing organization, formatting, and consistency.
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• Perform preliminary quality control (QC) reviews for missing information, labeling errors, formatting inconsistencies, and general drawing completeness.
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• Support additional drafting tasks as skills develop.
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AutoCAD training will be provided as needed. Advanced drafting or engineering experience is not required.

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Required Qualifications

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• Working knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
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• Strong computer skills and ability to learn new software applications.
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• Excellent organizational skills and attention to detail.
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• Ability to manage multiple assignments and prioritize tasks effectively.
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• Comfortable researching information online and navigating websites.
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• Willingness to learn AutoCAD and other engineering-related software.
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• Ability to interpret instructions, follow established procedures, and maintain accurate records.
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• Professional verbal and written communication skills.
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• Comfortable communicating through email and phone.
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• Self-motivated, dependable, and capable of working independently or as part of a team.
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Preferred Qualifications

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• Basic familiarity with AutoCAD or similar drafting software.
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• Experience with Excel formulas, data entry, filtering, and spreadsheet organization.
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• Familiarity with construction drawings, architectural floor plans, or engineering documents.
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• Previous administrative experience in construction, architecture, engineering, or a related industry.
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• Experience with product submittals, permit applications, or project tracking.
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• Familiarity with document management and file-sharing platforms.
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• Experience using AI tools, including ChatGPT, to assist with research, documentation, and productivity.
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Ideal Candidate

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We are looking for someone who takes initiative, is comfortable learning independently, and can adapt to new responsibilities.

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The ideal candidate should be capable of researching information, solving basic problems, staying organized, and following through on assigned tasks with minimal supervision.

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Previous experience within the engineering or construction industry is beneficial; however, a positive attitude, willingness to learn, strong computer skills, and attention to detail are equally important.

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Growth Opportunities

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This position offers the opportunity to gain experience with engineering documentation, construction drawings, permitting processes, and AutoCAD.

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As the employee develops technical proficiency, additional drafting and engineering support responsibilities may be assigned.

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The position will remain primarily administrative, with technical responsibilities expanding based on demonstrated ability and departmental needs.

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Applicants must be currently authorized to work in the U.S. on a full-time basis without future employment sponsorship

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Recruitment Agencies

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To protect the interests of all parties, AMPAM WILL NOT accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to AMPAM, including unsolicited resumes sent directly to AMPAM leaders/managers/coworkers or to AMPAM's database will be considered AMPAM property. AMPAM will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Inquiries from external recruitment agencies should be directed ONLY to our talent acquisition team.

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