Bilingual Administrative Assistant

Job Title

Bilingual Administrative Assistant

Job Description

The Bilingual Administrative Assistant supports the janitorial and facilities management team within the Manufacturing/Semiconductor industry. This role ensures smooth administrative operations, assists with scheduling and compliance, and provides excellent communication between staff, vendors, and ABM leaders and Client leadership.

Pay: $30 - $34 per hour

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management

Responsibilities

Administrative Support:

• Maintain records of janitorial staff schedules, attendance, and work orders.
• Prepare reports, memos, and correspondence related to cleaning and maintenance activities.
• Manage inventory of cleaning supplies and process purchase orders.

Scheduling & Coordination:

• Assist in scheduling janitorial staff for daily and special events.
• Coordinate with vendors for equipment servicing and supply deliveries
• Provide hands on support during high volume onboarding, including answering new hire questions and assisting with I9 completion.
• Communicate clearly with team members and demonstrate strong familiarity with onboarding procedures.

Compliance & Documentation:

• Ensure adherence to health, safety, and sanitation standards.
• Maintain documentation for inspections and compliance audits.

Communication:

• Serve as a point of contact between janitorial staff, client administration, and external contractors.
• Respond to inquiries and resolve minor issues promptly.

Financial Support:

• Process invoices, track expenses, and assist with budget monitoring for janitorial services.

Qualifications

• Must have a Valid Start Driver's License
• High school diploma or equivalent (Associate degree preferred).
• Bilingual (Spanish & English)
• 12 years of administrative experience; facilities or janitorial experience a plus.
• Experience processing manual payroll for a large employee population.
• Ability to review, verify, and enter timesheets with a high degree of accuracy.
• Strong data entry skills with exceptional attention to detail to ensure accuracy across payroll and billing processes.
• Experience supporting or managing the billing process , including ensuring all data is properly allocated and accurately entered into digital systems.
• Proficiency in Microsoft Excel (including formulas, spreadsheets, and data organization) and other Microsoft Office applications.
• Ability to ensure payroll and billing information is accurately captured, digitized, and maintained .
• Experience working with Microsoft systems and other payroll-related software tools.
• Strong organizational and time-management skills, with the ability to meet deadlines in a fast-paced environment.
• Effective communication skills and ability to collaborate with internal teams.
• Proficiency in Microsoft Office Suite and scheduling software.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and work in a fast-paced environment.

Desired Skills

• Knowledge of cleaning standards and safety regulations.
• Customer service and problem-solving abilities.
• Familiarity with inventory management systems.

About Us

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM. ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now. For more information, visit

Job Info

• Job Identification 155101
• Posting Date 05/26/2026, 04:45 PM
• Job Schedule Full time
• Locations Taylor, TX, United States
• Job Category Facilities
• Work Days Full Time, Including Weekends
• Workplace On-site