Accounts Receivable and Accounts Payable Manager

Job Description

Job Description

NIOX is a medical device company focused on point of care asthma diagnosis and management. Our market-leading NIOX® products are used in clinical settings by physicians around the world to improve asthma diagnosis and management and by leading research organisations conducting clinical studies on behalf of pharmaceutical companies.  At present, NIOX provides products and services in around 50 countries. For more information please visit

In order to support these activities we are currently seeking an Accounts Receivable and Accounts Payable Manager (AP & AR Manager)

Scope

The AP and AR Manager is responsible for the accurate and timely processing of many of the underlying transactions which are included in the monthly management accounts, by either undertaking these tasks or overseeing the Finance Administrator. This includes (but is not limited to) Accounts Receivable, Accounts Payable, and Office Administration. The AP and AR Manager also ensures that company policies, processes and procedures are robust and adhered to and supports the Senior Staff Accountant and Controller in their reporting responsibilities.

Goal

The position ensures that NIOX Inc. is managed in a cost-effective and fiscally responsible manner.

Under the direction of the Controller, the AP and AR Manager shall be responsible for:

Accounts Receivable

·       Collection of outstanding receivables 

·       Managing customer payments via online sales portal, and manual credit card payments where necessary

·       Process returns

·       Collaboration with the Sales team on the status of aging work in progress to drive prioritized customer communications and optimize revenue recognition.

·       Entry and deposit of customer payments

·       Developing and maintaining key performance indicators (aging, managing credit limits, etc.) to evaluate customers' performance/revenue reserves

·       Determining bad debt reserve and need for write-offs

·       Supporting distributor network – processing of chargebacks and receivables. Support distributors with clear concise correspondence and account status updates. 

·       Manage GPO program. Including monthly support of GPO program administrative items including data compilation/verification for processing payment of GPO fees and sending monthly commission reports to GPO partners.

·       Reviewing and approving advance billing requests and other manual invoice requests

·       Supervising issuances of credit notes and invoice adjustments

·       Maintenance of high-quality customer records in the ERP system and online portal, liaising with other departments as required

Accounts payable (line management and backup)

·       Line management of Finance Administrator – allocating tasks to ensure all areas of responsibility are performed to a high standard and on a timely basis. Supervising the Finance Administrator’s work as required. Ensuring appropriate training and support is put in place for that role.

·       Acting as backup for the Finance Administrator on key tasks and processes, including:

-                Managing purchase orders, incoming vendor invoices, and vendor payments

-                Processing of employee expenses

-                Managing the corporate credit card

-                Managing vendor contracts

Physical Inventory (backup)

·       Researching / resolving inventory discrepancies

·       Posting inventory adjustments to the general ledger

Forecast and budget maintenance

·       Assisting with monthly forecast of Cash Flow and Income Statements

·       Supporting annual budget and quarterly forecast

Software

·       Internal support for Finance related software (including but not limited to SAP, Paymode, CyberSource, SANA, all GPO and customer sites)

·       Provide guidance to internal staff on the proper use of software and develop procedures for continual improvement of interaction with accounting software

·       Assist with compiling and reviewing system/data conversion files for new acquisitions and/or system upgrade

Operations & processes

·       Working in conjunction other departments and colleagues to ensure proper process flow as they relate to accounts receivable and accounts payable

·       Liaising with internal sales departments, legal and business affairs, external auditors, and tax advisors as required.

·       Managing vendor contracts particularly as they pertain to the Morrisville office

·       Participating in and supporting initiatives and/or other activities as directed

Key skills:

·       Excellent communication skills, both written and verbal

·       A methodical and organised approach to assigned tasks

·       A team player, with a strong ability to collaborate with colleagues in other departments to achieve shared goals efficiently and effectively

·       Ability to work in a deadline-driven environment

·       An open and ‘can-do’ attitude, with a willingness to be flexible and support the rest of the Finance team as directed by the Controller

Qualifications and/or experience required to perform the role:

·       Four-year degree in accounting with one to two years of experience preferred, or equivalent combination of education and/or experience

·       Strong knowledge of MS Office, particularly advanced Excel

·       Experience in managing and supervising others

·       Experience with SAP Business One is preferable but not mandatory

Office Location

This position is based in Morrisville, NC, situated near the Research Triangle Park (RTP) and close to the RDU Airport. Our Morrisville office is a fully functioning division of the NIOX Group, PLC which is easily accessible from the surrounding areas. Our office also provides access to the great amenities in the Raleigh/Durham/Chapel Hill that the area has to offer and is a part of what has made it a Top 10 location to work in the US.

Culture

NIOX is proud to be an inclusive employer that supports our employees to realize and achieve their full potential. We are a diverse organization that champions a healthy work life balance.

As a truly global organization, international collaboration between colleagues in different countries is encouraged and supported. The Morrisville office works in a cohesive and collaborative manner, providing excellent opportunities for networking with colleagues.

We live and breathe our  passion , recognition , integrity , drive , and effectiveness (PRIDE) values and ensure that we are working towards a common goal and this is to improve the quality of life of millions of people suffering from asthma. Each of these values help us to achieve excellent things, individually and together.

We value each individuals contribution and recognize the difference they make to the lives of asthma sufferers every day by supporting us in working towards our goal.

Application process

Thank you for considering a career at NIOX.  If you would like to apply for the position, please apply online, ensuring you include the following information:

·       Full name, location, email address and phone number

·       Curriculum Vitae

·       Cover letter

·       Current salary

·       Required salary

·       Date available to start/notice period

After you have submitted this information, an email will be sent to you inviting you for a first interview. Due to the quantity of applications we receive, if you do not receive an email from us within 10 working days, please assume that you have been unsuccessful on this occasion.

Important notice to Employment businesses/ Agencies NIOX does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site.  All employment businesses/agencies are required to contact NIOX’s human resources department to obtain prior written authorisation before referring any candidates to NIOX.  The obtaining of prior written authorisation is a condition precedent to any agreement (verbal or written) between the employment business/ agency and NIOX. In the absence of such written authorisation being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of NIOX.  NIOX shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.