Office Assistant

Office Assistant

Location: Atlanta, GA

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 6 months
• Pay Rate: $33.00-$39.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Office Assistant plays an important role in creating a welcoming, organized, and well-maintained workplace for employees, clients, and visitors. This position provides day-to-day administrative and operational support for the office, including maintaining shared spaces, coordinating catering and meetings, managing office supplies, supporting fleet vehicle reservations, and assisting with office events and other workplace needs.

The ideal candidate is highly organized, dependable, service-oriented, and comfortable working in a fast-paced environment where priorities may change throughout the day. This individual should take pride in anticipating the needs of others, maintaining professional office standards, and providing a positive experience for employees and guests.

Key Responsibilities

Administrative & Customer Service Support

• Provide friendly, professional, and responsive assistance to employees, visitors, vendors, and other office guests.
• Respond to employee requests and help identify solutions or appropriate resources.
• Assist with mail, packages, deliveries, printing, shipping, and other general office services as needed.
• Assist with new employee preparations, including workspace readiness and office-related onboarding needs, as requested.
• Provide backup coverage and additional administrative support as business needs require.

Office & Workplace Support

• Perform routine walkthroughs of the office to ensure common areas are clean, organized, stocked, and ready for employee and guest use.
• Maintain breakrooms, coffee stations, conference rooms, collaboration spaces, supply areas, and other shared office spaces throughout the day.
• Clean and reset conference rooms following meetings, including removing catering items, wiping down tables and surfaces as needed, arranging chairs, and preparing rooms for the next meeting.
• Stock and replenish beverages, snacks, paper products, utensils, coffee supplies, and other breakroom and hospitality items.
• Monitor office supplies and inventory levels and place orders as necessary.
• Receive, organize, and distribute office supply deliveries.
• Identify facility, equipment, housekeeping, or maintenance concerns and communicate or escalate issues to the appropriate team.

Meetings, Catering & Events

• Coordinate catering for internal meetings, client meetings, training sessions, and office events.
• Set up and break down food and beverage service for meetings and events.
• Prepare conference rooms and meeting spaces in advance, ensuring rooms are clean, appropriately arranged, and stocked with necessary materials.
• Assist with planning and coordinating employee engagement activities, celebrations, meetings, training sessions, and other office events.
• Maintain awareness of upcoming meetings and events and proactively prepare for anticipated office needs.

Fleet & Transportation Support

• Coordinate and manage reservations for company fleet vehicles in accordance with established policies and procedures.
• Assist employees with fleet reservation questions and scheduling needs.
• Monitor fleet vehicle availability and communicate reservation conflicts or concerns.
• Help ensure fleet vehicles and associated materials are appropriately maintained, organized, and ready for employee use.
• Escalate vehicle maintenance, repair, or operational concerns to the appropriate contact.

Required Skills

• Strong customer service and interpersonal skills with a professional and approachable demeanor.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong attention to detail and commitment to maintaining a clean, organized, and professional workplace.
• Ability to work independently, take initiative.

Education Requirements

• High school diploma or equivalent required.
• Additional education or administrative training preferred.

Required Experience

• Previous experience in office administration, workplace services, hospitality, customer service, facilities support, event coordination, or a related field preferred.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This infrastructure engineering and construction firm has been designing and building essential city infrastructure since 1898, operating across energy, aviation, water, telecommunications, transportation, and healthcare sectors. Headquartered in Kansas City, Missouri, with 75 offices across the country and internationally, the firm employs more than 14,500 employee-owners and generates over $7.4 billion in annual revenue. Every full-time employee holds an ownership stake through an Employee Stock Ownership Plan (ESOP), a structure that has earned the organization a 4.2 out of 5 stars on Glassdoor and recognition as a Glassdoor Best Places to Work multiple years running, with 87% of employees recommending it as a workplace. Teams here include civil and structural engineers, architects, environmental scientists, construction managers, program management professionals, and administrative support staff who collaborate on complex, consequential projects across the firm's global portfolio.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-12921 Industry: Administrative & Support

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