Senior Administrative Assistant

Senior Administrative Assistant Location: Seattle, WA 98108 Payrate: 24.00-26.90/hr Schedule: Monday–Friday, 6:00 AM–2:30 PM Dress Code: Business Casual Duration: 4+ month contract, potential for extension Summary We are seeking an experienced Senior Administrative Assistant to provide high-level administrative support in a busy office environment. This position supports management and departmental operations and may involve handling complex, confidential, and highly sensitive information. The ideal candidate is organized, professional, detail-oriented, and comfortable managing multiple priorities while working independently. This role requires strong communication skills, sound judgment, and the ability to support managers, directors, and other senior-level leaders. Work Environment This is an onsite office-based position in Seattle, Washington. The role involves regular computer and administrative work, including keyboarding, filing, paperwork, calculating, reaching, fine hand manipulation, and other standard office activities. Key Responsibilities Provide high-level administrative support to management and departmental teams. Serve as a key point of contact for internal and external inquiries. Greet visitors, screen calls, take messages, and respond to routine requests. Manage calendars, appointments, meetings, and departmental schedules. Coordinate meetings, conferences, and special events, including catering, travel, lodging, presentation materials, and equipment. Prepare, compose, edit, and proofread correspondence, reports, presentations, and other business documents. Collect and maintain information for reports, charts, graphs, spreadsheets, and databases. Organize and maintain departmental files, databases, and business records. Sort and distribute departmental correspondence and prioritize incoming requests. Order office supplies, monitor inventory and equipment, and coordinate service or repair requests. Assist with departmental budget activities, expense reports, expenditures, and accounting records as needed. Research complex or non-routine administrative questions and apply departmental policies and procedures. Support improvements to office processes and help ensure effective use of equipment, materials, and workspace. Provide work direction or act as a lead resource for clerical or administrative personnel when needed. Handle confidential information with professionalism, discretion, and sound judgment. Required Qualifications High school diploma or GED. Strong administrative support experience; 4+ years preferred . Intermediate to advanced computer skills, including Microsoft Word, Excel, and Outlook . Strong written and verbal communication skills. Excellent organizational, prioritization, and time-management abilities. Ability to manage multiple projects and priorities simultaneously. Strong attention to detail and ability to adapt to changing priorities. Ability to work independently with minimal supervision. Professional interpersonal and telephone communication skills. Ability to exercise discretion and maintain confidentiality. Strong work ethic and commitment to maintaining a positive work environment. Preferred Qualifications College degree in Business Administration or a related field. Advanced proficiency with Microsoft Word, Excel, and PowerPoint . Intermediate proficiency with Microsoft Access . Previous experience supporting managers, directors, executives, or a large department. Experience coordinating meetings, travel, events, expenses, budgets, or departmental records. Benefits Health insurance Health savings account Dental insurance Vision insurance Flexible spending accounts Life insurance Retirement plan All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr Talentify.io