Project Support Analyst

Project Support Analyst The Project Support Analyst plays a vital role in supporting project delivery through financial coordination, contract administration, and comprehensive project documentation. Working alongside Project Managers and multidisciplinary teams, you will help ensure projects remain compliant with contractual obligations, internal procedures, and financial requirements. You will contribute to budgeting, invoicing, subcontract management, progress reporting, and project closeout activities. This position offers the opportunity to support multiple projects across the Midwest region within a collaborative, environmentally focused engineering and consulting environment. You will use your organizational skills and attention to detail to maintain accurate records, identify potential issues, and keep stakeholders informed. If you enjoy combining analytical thinking, financial administration, and project coordination, this role offers an opportunity to make a meaningful contribution to successful project outcomes. Accountabilities Contract Administration and Compliance: Support contract management activities across multiple projects, ensuring contractual obligations, documentation requirements, and internal policies and procedures are consistently followed. Financial and Cost Management: Assist with project cost and rate development, maintain accurate financial records, and support project teams in monitoring budgets and financial performance. Invoicing and Progress Reporting: Provide invoice preparation and processing support, assist with project progress reports, and help Project Managers maintain visibility into project status and financial information. Subcontract and Purchase Order Management: Support the processing and administration of subcontracts and purchase orders, ensuring relevant documentation is complete and properly maintained. Vendor and Subcontractor Payments: Code and process subcontractor and vendor invoices accurately, coordinate related documentation, and assist with billing and collections activities when required. Project Documentation: Maintain organized contractual, financial, and administrative project records, ensuring information remains current, accurate, and accessible to relevant stakeholders. Project Monitoring and Communication: Track project progress, provide timely updates to stakeholders, and proactively coordinate with Project Managers and team members to address outstanding tasks and support delivery milestones. Project Closeout: Assist with project completion and closeout procedures, verifying that required documentation, contractual obligations, and administrative activities are completed. Team Collaboration and Mentorship: Work closely with project teams to support day-to-day operations, share knowledge, and provide guidance to less experienced colleagues when appropriate. Additional Project Support: Adapt to changing project priorities and business needs, taking on additional assignments that contribute to efficient operations and overall project success. Requirements Professional Experience: At least 2 years of experience in project support, project administration, or a related field. Education: A degree in Project Management, Accounting, Business Administration, or a related discipline, or equivalent professional experience. Contract Management Knowledge: Understanding of contract and subcontract administration procedures, compliance requirements, and supporting documentation. Financial Administration Skills: Experience or familiarity with invoicing, billing support, project financial records, cost and rate development, and progress reporting. Microsoft Office Proficiency: Strong proficiency in Microsoft Word, Excel, and Outlook, with working knowledge of PowerPoint. Project Management Tools: Familiarity with project scheduling software, project management information systems (PMIS), or tools such as Microsoft Project is an advantage. Experience with BST or similar platforms is also beneficial. Technical Aptitude: Ability to work confidently with internal and external computer systems, financial tools, project databases, and administrative software. Organization and Attention to Detail: Strong organizational skills and accuracy when handling financial information, contractual records, invoices, and multiple project-related deadlines. Communication and Collaboration: Ability to communicate clearly, provide timely updates, and work effectively with Project Managers, project teams, vendors, subcontractors, and other stakeholders. Analytical and Problem-Solving Skills: Ability to monitor project information, identify discrepancies, maintain reliable records, and support the resolution of administrative or financial issues. Adaptability and Initiative: A proactive, dependable approach to work, with the ability to manage competing priorities, work under moderate supervision, and adjust to evolving project requirements. Mentoring Ability: Willingness to share knowledge and support the development of less experienced team members when needed. Benefits Competitive Hourly Compensation: Anticipated starting pay ranges from $28.30 to $45.70 per hour, depending on the applicable work location, skills, experience, and education. Health Coverage: Medical, dental, and vision insurance. Insurance Protection: Short-term and long-term disability insurance, life insurance, and long-term care insurance. Retirement Savings: 401(k) retirement savings plan with an employer match. Paid Leave: Paid time off, paid holidays, and parental leave. Employee Assistance: Access to an Employee Assistance Program to support employee well-being. Performance Incentives: Eligibility for performance-based bonuses and employee referral bonuses. Professional Development: Tuition reimbursement and opportunities to expand project management, financial administration, and contract support expertise. Additional Benefits: Pet insurance and other benefits designed to support employees' health, financial security, and quality of life. Meaningful Project Exposure: Opportunity to contribute to environmental engineering and infrastructure projects that support communities, public agencies, and private industry. Collaborative Work Environment: Work with experienced professionals in a multidisciplinary setting that values quality, client service, innovation, and professional growth. Jobgether