Office Manager

Job Summary

We are seeking an experienced Office Manager for a direct hire opportunity with a commercial construction organization in Lake Elsinore, CA. This role is ideal for a highly organized, hands-on professional who understands construction office operations, accounting workflows, HR administration, prevailing wage requirements, WIP reporting, and AIA billing.

The Office Manager will play a key role in keeping the office running smoothly, supporting leadership, managing administrative and financial processes, and helping project teams stay organized and compliant. This is a great opportunity for someone who enjoys variety, ownership, and being a trusted point of contact across accounting, operations, HR, and construction administration.

This position offers the stability of a direct hire role, the opportunity to contribute to a growing construction environment, and the chance to work closely with leadership in a collaborative, team-focused setting.

Key Responsibilities

- Manage day-to-day office operations, administrative workflows, vendor coordination, records, and internal communication.
- Oversee full charge bookkeeping functions, including accounts payable, accounts receivable, reconciliations, reporting, and financial documentation.
- Prepare and manage construction billing processes, including AIA billing, progress billing, lien releases, and related project documentation.
- Support WIP reporting, job costing, project accounting, and coordination with project managers to maintain accurate financial and operational records.
- Handle HR-related duties such as onboarding, employee records, payroll support, compliance documentation, and general employee administration.
- Ensure compliance with prevailing wage requirements, certified payroll documentation, and construction industry administrative standards.

Compensation and Benefits

- Salary range: $70,000 to $90,000 per year.
- Direct hire opportunity.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage construction office administration, accounting support, HR coordination, and compliance-related documentation.
- Oversee full charge bookkeeping, WIP reporting, AIA billing, and project-related financial processes.
- Support prevailing wage compliance, certified payroll documentation, and construction project administration.
- Partner with leadership and project teams to maintain accurate records, efficient workflows, and timely reporting.

- 6 to 10 years of relevant office management, construction administration, bookkeeping, or related experience.
- Experience in residential, commercial, or office construction environments.
- Strong knowledge of full charge bookkeeping, accounts payable, accounts receivable, reconciliations, and financial reporting.
- Hands-on experience with AIA billing, WIP reporting, job costing, and construction project accounting processes.
- Understanding of prevailing wage requirements and related payroll or compliance documentation.
- Ability to manage HR duties such as onboarding, employee files, payroll coordination, and general HR administration.
- Strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced office.
- Professional communication skills with the ability to work effectively with leadership, field teams, vendors, clients, and internal staff.

Preferred Qualifications

- Prior experience supporting both accounting and HR functions within a construction company.
- Familiarity with certified payroll processes and construction compliance documentation.
- Experience working closely with project managers on billing, job cost tracking, and project documentation.
- Proficiency with construction accounting software, bookkeeping platforms, and Microsoft Office tools.