Accounting Specialist

Position Overview

The Accounting Specialist plays an important role in supporting the day-to-day operations of the accounting department. This position provides backup support for Accounts Payable and Accounts Receivable functions while assisting with a variety of general accounting activities. The ideal candidate is organized, detail-oriented, and able to effectively manage competing priorities while meeting established deadlines. This role helps ensure the accuracy of financial records and supports the efficient operation of the accounting department.

Role Expectations

• Support and provide backup coverage for Accounts Payable activities, including invoice verification, coding, approval workflow, and payment processing.
• Support and provide backup coverage for Accounts Receivable activities, including invoicing, cash application, account monitoring, and collection efforts.
• Follow up with customers regarding outstanding balances and overdue payments.
• Maintain accurate accounting records and supporting documentation.
• Support sales and use tax administration and related compliance activities.
• Perform account reconciliations and investigate discrepancies.
• Review financial transactions to ensure accuracy and compliance with company policies and procedures.
• Assist with month-end closing activities, account analysis, and financial reporting preparation.
• Assist the Controller with accounting projects, reporting activities, and audit support as needed.
• Contribute to the continuous improvement of accounting processes and internal controls.
• Assist with other accounting and administrative duties as assigned.

Core Competencies

• 3+ years of experience in Accounts Payable, Accounts Receivable, General Accounting, or a related accounting role.
• Strong knowledge of bookkeeping and accounting principles.
• Experience with customer collections and payment processing.
• Familiarity with sales and use tax reporting and compliance requirements.
• Working knowledge of financial statements, including Balance Sheets and Profit & Loss Statements.
• Experience with SAP required.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and consistently meet deadlines.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Dependable, adaptable, and willing to support multiple areas of the accounting function as business needs require.

Work Environment

This is a full-time, on-site position located in Edison, NJ. The role requires the ability to manage multiple responsibilities in a busy, deadline-driven environment while maintaining a high degree of accuracy and attention to detail.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

This position reports to the Controller

Classification

Non-Exempt