Payroll & Accounting Specialist

Payroll & Accounting Specialist

Position Summary

We are seeking a detail-oriented Payroll & Accounting Specialist to own the full payroll process for approximately 100 employees, consisting primarily of hourly employees with a smaller salaried employee population. This individual will be responsible for processing bi-weekly payroll, auditing timecards, ensuring compliance with Washington payroll regulations, preparing required payroll tax filings, and reviewing payroll data for accuracy prior to submission.

In addition to payroll responsibilities, this role will support Accounts Payable, Accounts Receivable, and billing functions. While payroll experience is required, accounting-related duties can be learned and developed within the role.

Key Responsibilities

Payroll

• Process bi-weekly payroll for approximately 100 employees, primarily hourly employees with a smaller salaried employee population.

• Process full-cycle payroll from ERP time reports through final payroll submission, direct deposits, and payroll checks.

• Review and audit employee timecards to ensure accuracy of reported hours and payroll data.

• Export and review payroll and timekeeping data, utilizing Excel as needed to validate hours and payroll calculations.

• Verify payroll information including regular hours, overtime, taxes, deductions, benefits, garnishments, and final pay calculations.

• Review payroll registers, employee earnings, tax withholdings, deductions, funding requirements, and exception reports prior to payroll submission.

• Process and reconcile FUTA and SUTA tax reporting requirements.

• Prepare and file quarterly federal and state payroll reports.

• Complete year-end payroll activities, including W-2 preparation and processing.

• Maintain payroll records and supporting documentation while ensuring compliance with Washington payroll regulations.

• Investigate and resolve payroll discrepancies to ensure accurate and timely payroll processing.

Accounts Payable, Accounts Receivable & Billing

• Process Accounts Payable invoices, including reviewing invoices against supporting documentation and coding expenses appropriately.

• Prepare and process vendor payments while maintaining accurate vendor records.

• Manage corporate credit card coding, reconciliations, and payments.

• Process customer invoices and post customer payments.

• Assist with customer and vendor billing inquiries, credits, and collections activities as needed.

• Support month-end accounting activities, including reconciliations and preparation of supporting documentation.

• Prepare documentation and records requested during audits or financial reviews.

• Maintain accurate accounting and payroll records while handling confidential company and employee information.

• Provide additional administrative and accounting support as needed.

Required Qualifications

• Experience processing payroll in a manual payroll environment.

• Experience conducting detailed timecard audits and payroll reviews.

• Knowledge of Washington State payroll laws, regulations, and payroll processing requirements.

• Experience processing FUTA and SUTA payroll taxes.

• Experience preparing and filing quarterly payroll reports.

• Experience processing year-end W-2s.

• Experience reviewing payroll registers, taxes, deductions, funding requirements, and exception reports prior to payroll submission.

• Experience processing payroll through final payroll distribution, including payroll check cutting.

• Strong attention to detail, organization, and accuracy.

What We're Looking For

The ideal candidate understands the complete payroll process from timecard entry through final payroll distribution. They can clearly distinguish between system-generated calculations and manual payroll responsibilities, independently audit payroll data, and ensure accuracy before payroll is submitted. This individual is comfortable owning payroll while also supporting Accounts Payable, Accounts Receivable, and billing functions as part of a collaborative accounting team.

Work Environment

This is a full-time, on-site role based in a manufacturing facility, with a consistent MondayFriday daytime schedule from approximately 7:00 a.m. to 3:30 p.m. Overtime is not typically allowed, providing a stable and predictable workweek. The environment is production-oriented and can be direct and fast-paced, requiring resilience and comfort working in a manufacturing setting. Standard office and accounting tools are used, including Excel and accounting software such as CenterPoint. Employer-sponsored benefits include medical, dental, vision, life insurance, a 401(k) with matching, and paid time off, with a substantial portion of benefits costs covered by the employer. The culture supports growth and offers a pathway to assume broader accounting responsibilities as leadership transitions.

Job Type & Location

This is a Contract to Hire position based out of Auburn, WA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Auburn, WA.

Application Deadline

This position is anticipated to close on Oct 27, 2026.

Workplace Type

This is a fully onsite position in Auburn,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.