Executive Assistant / Office Administrator

divh2Executive Assistant/Office Administrator/h2pThe Executive Assistant/Office Administrator serves as a trusted partner to the Chief Executive Officer while overseeing the daily administrative operations of the corporate office. This highly visible role combines executive-level support with front office leadership and administrative coordination in a fast-paced manufacturing environment./ppThe ideal candidate is professional, organized, service-oriented, and adaptable, with the ability to manage multiple priorities while maintaining a high level of confidentiality, accuracy, and responsiveness. This individual will serve as the first point of contact for visitors, customers, vendors, and employees while also supporting executive leadership, company communications, and operational initiatives./ppSuccess in this role requires strong judgment, exceptional communication skills, attention to detail, and the ability to anticipate needs while operating independently. The position plays a key role in maintaining a professional office environment, supporting leadership effectiveness, and ensuring the efficient day-to-day operation of the corporate office./ppstrongKey Responsibilities/strong/ppstrongExecutive Support Leadership Coordination/strong/pulliServe as a strategic and proactive partner to the CEO by anticipating needs, managing priorities, and supporting daily executive operations./liliManage complex calendars, meetings, appointments, and travel arrangements./liliCoordinate and prioritize incoming communications, correspondence, and requests directed to executive leadership./liliPrepare, edit, and format presentations, reports, communications, budgets, and meeting materials with a high degree of professionalism and accuracy./liliOrganize and maintain confidential records, files, and digital documentation in accordance with company standards and retention policies./liliTrack assignments, action items, and follow-up activities to ensure accountability and timely completion./liliCoordinate leadership meetings, customer visits, board meetings, company events, and executive off-sites./liliPrepare agendas, compile meeting materials, record minutes, and distribute follow-up actions./liliExercise sound judgment and discretion in handling confidential personnel, operational, and business matters./li/ulpstrongFront Desk Office Administration/strong/pulliServe as the first point of contact for visitors, vendors, customers, and employees entering the corporate office./liliGreet and assist guests in a professional and welcoming manner while ensuring compliance with visitor sign-in and security procedures./liliManage incoming and outgoing mail, deliveries, and courier services./liliMaintain the professional appearance and organization of the reception area, conference rooms, and common office spaces./liliCoordinate meeting rooms, catering, technology setup, and office logistics for internal and external meetings./liliMaintain office supply inventories and coordinate purchasing and restocking activities./liliAssist with office maintenance, housekeeping coordination, and facility-related requests./li/ulpstrongAdministrative Operational Support/strong/pulliProvide administrative and clerical support including filing, document preparation, data entry, correspondence, and recordkeeping./liliSupport internal company communications, announcements, and employee engagement initiatives./liliPrepare and reconcile expense reports, invoices, purchase orders, and related administrative documentation./liliSupport cross-functional projects related to operations, safety, quality, training, and compliance initiatives./liliIdentify opportunities to improve administrative systems, office processes, communication flow, and operational efficiency./liliServe as a collaborative partner across departments while supporting a positive and professional workplace culture./li/ulpstrongQualifications/strong/ppstrongRequired Qualifications/strong/pulliAssociate degree required./liliMinimum of 5 years of progressive administrative, executive assistant, office management, or project coordination experience./liliExperience supporting senior leadership or executive teams in a professional environment./liliAdvanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint./liliStrong written and verbal communication skills with exceptional attention to detail./liliDemonstrated ability to handle highly confidential information with professionalism, integrity, and discretion./liliExcellent organizational and time-management skills with the ability to manage multiple priorities effectively./liliAbility to work independently, exercise sound judgment, and adapt quickly to changing priorities./liliStrong interpersonal skills with the ability to communicate professionally across all levels of the organization./li/ulpstrongPreferred Qualifications/strong/pulliBachelors degree./liliExperience within manufacturing, dairy, food production, agriculture, or industrial operations environments./liliExperience supporting executive leadership in a fast-paced business setting./liliFamiliarity with social media management and community engagement activities./liliStrong proofreading, editing, and presentation development capabilities./liliExperience learning and adapting to new software systems and business technologies quickly./liliPrior experience coordinating office operations, events, or facilities activities./li/ulpstrongKnowledge, Skills Abilities/strong/pulliProfessional and welcoming customer service approach./liliHigh level of integrity and confidentiality./liliStrong organizational and multitasking abilities./liliExcellent communication and relationship-building skills./liliProactive problem-solving mindset with strong attention to detail./liliAbility to prioritize competing demands while maintaining composure under pressure./liliAdaptability, flexibility, and a positive attitude in a dynamic work environment./liliAbility to work collaboratively across departments and support organizational objectives./li/ulpstrongWorking Environment/strong/ppThis position operates within a fast-paced corporate and manufacturing environment and requires regular interaction with employees, leadership, vendors, customers, and visitors. The role requires flexibility, professionalism, responsiveness, and the ability to manage shifting priorities while maintaining a high standard of service and operational support./ppstrongPhysical Requirements:/strong/pp Ability to navigate all areas of the facility, including office spaces, warehouse areas, and the exterior perimeter./pp Must wear required personal protective equipment (PPE) as necessary to safely perform job duties./pp Ability to stand, sit, and carry out tasks throughout a full shift, with appropriate meal breaks./pp Physically capable of standing, bending, stooping, kneeling, reaching, twisting, lifting, pushing, pulling, climbing, balancing, and crouching as needed./pp Able to lift and move items weighing up to 50 pounds independently and heavier objects with reasonable accommodations./pp Visual acuity sufficient to perform job duties accurately./pp Capable of assessing weights, judging distances, and working at various heights./ppstrongWork Schedule:/strong/ppTypically, Monday-Friday 730am-4pm. Occasional off shift to support events/ppstrongCompensation:/strong/ppAt Cayuga Milk Ingredients, we value a fair and comprehensive approach to compensation. Our wage range for this role is determined by various factors, including skill sets, experience, training, licensure, certifications, and organizational needs. It is not typical for an employee to start at or near the top of the range for the position. Compensation decisions are made based on individual job circumstances considering skill level, previous experience, and education requirements./ppstrongEqual Opportunity Employer:/strong/ppCayuga Milk Ingredients is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training./ppstrongNon-Discrimination Policy:/strong/ppThe contractor will not discriminate against employees or applicants for discussing or disclosing their own pay or the pay of others. However, employees with access to compensation information as part of their job duties are prohibited from disclosing this information to unauthorized individuals, except in specific circumstances outlined by applicable laws and regulations (41 CFR 60-1.35(c))./ppstrongGeneral Statement:/strong/ppAll Cayuga employees recognize that the success and prosperity of the company is everyones responsibility. All employees are expected to treat each other in a positive, respectful, and professional manner, to be at work for their assigned shift and to work safely as a team. Employees must be self-starters who can relate to all levels of the organization./ppstrongDisclaimer:/strong/ppo All requirements are subject to possible modification to reasonably accommodate individuals with disabilities./ppo This job description in no way states or implies that these are the/p/div