AP Manager

AP Manager

$90,000 - $120,000 / Year Pittsburgh, Pennsylvania Accounting & Finance Acute Permanent

Position Summary

The Accounts Payable Manager is responsible for overseeing the organization's accounts payable function, ensuring the timely and accurate processing of invoices, vendor payments, expense reports, and related financial transactions. This position manages AP staff, maintains strong internal controls, and collaborates with cross-functional departments to support efficient financial operations.

Key Responsibilities

• Lead and supervise the daily operations of the Accounts Payable department.
• Manage, coach, and develop AP team members to ensure high performance and professional growth.
• Oversee invoice processing, payment approvals, vendor maintenance, and expense reimbursements.
• Ensure accurate and timely payment of vendor invoices in accordance with company policies and payment terms.
• Monitor AP aging and resolve outstanding payment issues.
• Develop, implement, and maintain internal controls and accounts payable procedures.
• Review and reconcile AP-related general ledger accounts.
• Assist with month-end, quarter-end, and year-end close activities.
• Coordinate with auditors and provide supporting documentation for audits.
• Analyze AP workflows and identify opportunities for process improvements and automation.
• Ensure compliance with applicable accounting standards, tax regulations, and company policies.
• Partner with procurement, operations, and finance teams to resolve discrepancies and improve vendor relationships.
• Prepare AP reporting, metrics, and management summaries as needed.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 5+ years of progressive accounts payable experience.
• 2+ years of leadership or supervisory experience.
• Strong knowledge of accounts payable processes, internal controls, and accounting principles.
• Experience with ERP systems and accounting software.
• Advanced Microsoft Excel skills.
• Excellent analytical, problem-solving, and organizational abilities.
• Strong interpersonal and communication skills.

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Proven leadership and team development capabilities.
• Strong customer service orientation and vendor relationship management skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong understanding of financial reporting and reconciliation processes.

Compensation & Benefits

We offer a competitive compensation package designed to support our employees' professional and personal well-being, including:

• Competitive base salary
• Annual bonus opportunity (where applicable)
• Medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• 401(k) retirement plan with company match
• Paid time off (PTO) and paid holidays
• Short-term and long-term disability coverage
• Life and AD&D insurance

Compliance & Equal Opportunity Statement

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.