Purchasing Coordinator

Job Description

Job Description

Position Summary
We are a growing B2B manufacturer of custom industrial signage, labels, and modular racking solutions, seeking a detail-oriented and proactive Purchasing Coordinator to join our team and support daily operations. We serve a wide range of industrial clients, including automotive OEMs, tier suppliers, and other manufacturing businesses.

This role is responsible for executing day-to-day purchasing activities, ensuring timely procurement of materials and supplies, and maintaining accurate records. The Purchasing Coordinator works closely with production, warehouse, and vendor partners to help keep the supply chain running smoothly and efficiently.

This is a great opportunity for someone who enjoys building strong supplier relationships, improving processes, and contributing to a collaborative, team-oriented manufacturing environment.
Key Responsibilities
• Generate and issue purchase orders based on inventory levels, requisitions, and production schedules.
• Monitor open orders and follow up with suppliers to confirm delivery timelines and resolve any delays.
• Maintain accurate purchasing records, including confirmations, delivery notes, and vendor communications.
• Conduct sourcing efforts by obtaining quotes and assisting in vendor evaluation and selection.
• Communicate with the warehouse team to verify receipt of goods and resolve any quantity or quality issues.
• Monitor and track stock levels of raw materials and standard inventory items.
• Coordinate with accounting to ensure timely processing of invoices and supporting documentation.
• Maintain up-to-date pricing and vendor data in internal spreadsheets and ERP/accounting systems (Sage 50 or similar).
• Perform general administrative tasks related to purchasing and materials management.
Qualifications & Skills
• High school diploma required; associate’s degree in business, supply chain, or related field preferred, or equivalent experience.
• 1–2 years of purchasing or administrative experience in a manufacturing or warehouse setting.
• Strong proficiency in Microsoft Excel and familiarity with ERP/accounting systems (experience with Sage 50 or similar a plus).
• Excellent organizational and time-management skills.
• Effective communication and problem-solving abilities.
• Ability to work independently and collaboratively across departments.