Administrative Associate II

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities. Location Location Omaha, NE Requisition Number: Requisition Number: Staff_15035 Department Department Behavioral Hlth Educ Center of NE 50012430 Business Unit Business Unit Academic Affairs Reg-Temp Reg-Temp Full-Time Regular Work Schedule Work Schedule Weekdays and weekends; Hours may vary Remote/Telecommuting Remote/Telecommuting No remote/telecommuting opportunity Position Summary The Administrative Associate II provides primary executive-level administrative support to the Behavioral Health Education Center of Nebraska ( BHECN ) Director, Deputy Director, Associate Directors, and other members of the leadership team. The position coordinates the administrative systems and information needed for leadership decisions and for BHECN’s statewide behavioral health workforce initiatives. The Administrative Associate II serves as a delegated liaison between BHECN leadership and UNMC departments, University of Nebraska campuses, academic institutions, healthcare organizations, government agencies, community organizations, behavioral health professionals, statewide BHECN sites, and training partners. Required and Preferred Qualifications Required Education: Required Education: High School education or equivalent If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major) (Will consider seven years related post high school education/experience) Required Experience Required Experience 7 years If any experience is required, please specify what kind of experience: Increasingly responsible administrative support experience (Will consider seven years related post high school education/experience) Required License Required License No If yes, what is the required licensure/certification? N/A Required Computer Applications: Required Computer Applications: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook Required Other Computer Applications: Required Other Computer Applications: Website content management systems and online ordering systems. Required Additional Knowledge, Skills and Abilities: Demonstrated ability to provide executive-level administrative support and coordinate complex operations involving multiple leaders, programs, stakeholders, priorities, and simultaneous deadlines. Advanced project planning, tracking, reporting, and follow-up skills, including the ability to identify risks, dependencies, and matters requiring escalation. Ability to independently establish priorities and manage multiple competing deadlines. Excellent written, verbal, and interpersonal communication skills. Strong customer service and relationship-building skills. Broad and comprehensive knowledge of university administrative policies, procedures, systems, and confidentiality requirements. Strong technology proficiency with Microsoft Office Suite, Outlook, Teams, Excel, Word, PowerPoint, Forms, Loop, Zoom, Adobe Acrobat, Canva, and other collaboration platforms. Ability to troubleshoot basic technology issues related to meetings and presentations. Strong analytical, organizational, and problem-solving skills. Exceptional attention to detail and accuracy. Ability to maintain confidential executive, personnel, program, and financial information and exercise sound professional judgment when representing leadership. Ability to adapt to changing priorities while supporting multiple concurrent projects. Preferred Education: If any degree/training is preferred, please specify the type: Business Administration, Public Administration, Communications, or a related field. Preferred Experience: Higher education or healthcare administration Statewide meeting or event coordination Complex cross-functional project coordination and multi-source report preparation Travel coordination and expense reporting Budget tracking, expenditure reconciliation, database management, or support for multiple concurrent initiatives Preferred License: Preferred License: No If yes, what is the preferred licensure/certification?: NA Preferred Computer Applications: Preferred Computer Applications: Not Applicable Preferred Other Computer Applications: Preferred Other Computer Applications: NA Preferred Additional Knowledge, Skills and Abilities: Do you have a high school education or equivalent? Yes No Do you have increasingly responsible administrative support experience? Yes No If you do have increasingly responsible administrative support experience, please elaborate (If No, indicate NA). (Open Ended Question) Are you proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint and Microsoft Outlook? Yes No Are you proficient in website content management systems and online ordering systems? Yes No How did you hear about this position? Careerlink Employee Referral HERC Indeed Job Fair Lincoln Journal Star Linkedin Omaha World Herald UNMC Job Site Facebook NEWorks Handshake Other If Other, please specify the source. Otherwise, indicate NA. (Open Ended Question) Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center? Yes No #J-18808-Ljbffr University Of Nebraska Medical Center