Administrative Professional / Bookkeeping

The City of Centennial, Colorado is an organization driven to quality products and outcomes while adhering to sound fiscal practices and efficient provision of services. The City of Centennial, Colorado is an organization driven to quality products and outcomes while adhering to sound fiscal practices and efficient provision of services. prepares correspondence of a highly technical and often extremely confidential nature; makes decisions on administrative matters independently; serves as recorder for various meetings; recognizes management and staff priorities; responds to inquiries from citizens regarding City matters; Administrative Assistant II Hiring Range - $25.65 - $30.14/Hour

Administrative Assistant II Salary Range - $25.65 - $34.63/Hour

Anticipates the Community Development Director and Community Development department staff’s needs and proactively brings together appropriate people and resources to support them in addressing issues.

Works independently and within teams on projects on a regular basis to advance the department’s annual goals.

Drafts written responses or reply by phone or email when necessary.

Coordinates with the City Clerk on all public records requests related to the Community Development department.

Independently assists in research, develops content, and creates effective presentations.

Responsible for updating the City’s website related to public outreach and project outreach.

Schedules and organizes evening committee meetings, to include taking minutes and meeting room set-up; attends a minimum of two evening meetings per month as required for the Planning & Zoning Commission.

Serves as the accessibility subject matter expert by remediating documents to meet accessibility standards and collaborating with other accessibility experts across the City to ensure compliance and inclusivity.

Handles confidential and non-routine information and explains policies when necessary.

Organizes and plans special events, including training, conferences and workshops. Responsible for conference registrations, travel schedules, and per-diems.

Coordinates monthly department report, Key Performance Measures (KPMs) and City Council action follow-up with the City Manager’s Office to ensure receipt of complete and timely information.

Responsible for case tracking, external referrals, file and record management and legal publications associated with all land use cases.

Performs distribution and mailing of documents, sorting and routing mail, making photocopies, picking up mail, etc.

Responsible for the maintenance, updating and retention of records, data and content managed within the scope of the position. Acquires and utilizes knowledge of City’s electronic content management systems and guards against the unauthorized removal, destruction or use of municipal records. Recognizes and respects that City employees forego any personal or proprietary right to the City’s records including those that may have been developed, created or compiled during their tenure in employment.

The duties listed above are intended only as illustrations of the various types of work that may be performed. Requires high-level knowledge and expertise of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MS Office Professional 2016 - MSWord, Excel, Access, Outlook and PowerPoint).

Adobe and Publisher a plus.

Modern office terminology, procedures, equipment and records management.

General math, bookkeeping and English composition.

Municipal program and operations.

Requires high-level interpersonal skills to handle sensitive and confidential situations. Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Requires skill in typing accurately at a high rate of speed.

Requires skill in operating modern office equipment.

Requires skill in efficient office management, including filing and records management.

Work independently and as an integral part of a small management team.

Gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.

Discretely handle confidential information.

Make independent decisions and work with minimal supervision.

Bachelor's degree in Public Administration, Business Administration, or a related field, or an equivalent combination of related education and experience.

Completion of specialized coursework or demonstrated training in general office practices, including: Advanced computer and office technology skills Records management and filing Accounting and bookkeeping General administrative practices

Minimum of three (3) years of progressively responsible professional administrative experience in a related field.

Experience providing high-level administrative support and working with senior-level officials, executives, or other key stakeholders is preferred.

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