Program Support Assistant
US Department of Veterans Affairs
Program Support Assistant
This Program Support Assistant position is located at a VA medical facility in the Health Professions Education (HPE) Office (HPEO). The purpose of this position is to coordinate administrative and support services to assist the HPEO in fulfilling requirements related to VHA's academic mission and program requirements of Office of Academic Affiliations (OAA) and HPE accrediting bodies.
Major duties include, but are not limited to:
- Provide technical and administrative guidance necessary to achieve efficient service operations within the VA medical facility and maintain stakeholder satisfaction.
- Prepare and tracking documents and correspondence to coordinate actions and close action items.
- Anticipate obstacles to operational management that are likely to interfere with the accomplishment of objectives and takes or recommends the necessary action to prevent their occurrence.
- Provide required documents within required timeframes for position management, hiring actions, FTE requests, and performance appraisals.
- Provide administrative orientation and training to new employees within HPEO.
- Serve as the timekeeper for and is familiar with timekeeping codes and the process for validating and processing timecards accurately.
- Manage and maintain electronic files and program data in SharePoint and on shared drives.
- Provide support for HPE Office staff in data collection, data entry and financial analysis work.
- Prepare and distributes approved agendas, prep materials, and minutes of meetings.
- Overseeing logistics, planning, and preparation for HPEO meetings including scheduling, materials, travel and lodging arrangements, and special events.
- Ability to work/plan with Undergraduates/Graduate Students and Medical professionals
- Performing other duties as assigned.
Preferred Experiences: Computer Skills and Clerical Expertise
Work Schedule: Monday- Friday, 8:30am - 5:00pm
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Program Support Assistant/ PD99463S
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Vacancy posted 3 days ago
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