Administrative Specialist III

Administrative Specialist III

Reporting to the Director of Graduate Medical Education Administration and directly supporting the Senior Associate Dean for Graduate Medical Education (GME), Designated Institutional Official (DIO), and the Institutional Program Review Committee (IPRC) Chair, the Administrative Specialist III manages broad and complex administrative activities that support the GME Office and its institutional responsibilities. The position independently coordinates executive and office operations; manages institutional communications and website content; reviews, organizes, and presents GME data; edits reports, presentations, and other high-level materials; and leads or supports special projects involving multiple departments and stakeholders. The incumbent interprets and applies University of Florida, UF Health, accreditation, privacy, and applicable state and federal requirements within the scope of assigned work. The role requires substantial discretion, independent judgment, advanced administrative expertise, and the ability to establish priorities and manage concurrent, time-sensitive projects with limited supervision.

Expected Salary: $70,000 - $80,000, commensurate with education and experience

Required Qualifications: Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred: Experience independently coordinating broad administrative operations within a large, complex organization, preferably in higher education, health care, or graduate medical education. Demonstrated ability to manage complex calendars, projects, institutional deadlines, and high-level meetings. Strong analytical, organizational, time-management, and problem-solving skills, with the ability to establish priorities and shift between competing demands. Excellent written and verbal communication skills, including experience editing reports, presentations, and executive-level materials. High degree of professionalism, discretion, and judgment when handling confidential and sensitive information. Experience reviewing data for accuracy and translating information into clear reports or visual summaries. Proficiency with Microsoft Office, Outlook, PowerPoint, Canva or similar presentation tools, and web content management systems. Knowledge of university, health care, accreditation, records-management, accessibility, and privacy requirements is preferred. Experience producing institutional communications, newsletters, websites, briefing materials, and data-informed reports is highly desirable.

Special Instructions to Applicants: In order to be considered, you must upload your cover letter, resume, and list of three professional references. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No