Finance and HR Specialist

Job Description

Job Description

SUMMARY: The Finance/HR Specialist is a shared resource supporting both the Finance and Human Resources departments. The role helps keep key business processes running smoothly by assisting with administrative responsibilities, reoccurring tasks, and project work, while also serving as a key backup for essential business functions. This position offers broad exposure to two essential business functions and is ideal for someone eager to learn, grow and build a foundation in business operations.

ESSENTIAL FINANCE JOB FUNCTIONS:

Accounts Payable/Accounts Receivable:

• Assist AP coordinator with the entering/approval of invoices
• Collect Lien waivers for all subcontractor payments
• Keep track of COI’s and make sure we have unexpired ones
• Assist with corporate credit card receipt processing
• Assist with processing monthly customer billing
• Serve as the primary backup for accounts payable and accounts receivable functions during vacations and other planned absences.

Payroll:

• Assist weekly with payroll and prevailing wage tasks
• Serve as the primary backup for payroll functions during vacations and other absences

Process Purchase Orders

• Process purchase orders on a daily basis.

ESSENTIAL HUMAN RESOURCES JOB FUNCTIONS:

New Hires:

• Prepare new hire folders for weekly employee onboarding
• Enter new hire information into the HR systems
• Coordinate post-offer background check and drug screens

Benefits:

• Send out benefits enrollment each month to newly eligible employees
• Serve as point of contact with employees for benefits questions
• Assist with leave of absences
• Perform benefit invoice audits monthly

Apprentice Program:

• Coordinate apprentice program enrollment
• Run and distribute weekly apprentice hours reporting
• Reconcile weekly apprentice class attendance with timecards
• Conduct weekly apprentice attendance and completion status reviews

Miscellaneous duties:

• Order office supplies as needed for the company
• Assist with travel arrangements
• Coordinate the company’s electrical licenses
• Create and file new/updated employee certifications as needed
• Assist the Finance Team in the Month-End Close process
• Assist with annual Finance audits and 1099 reporting
• Maintain on-line employee personnel folders
• Processes unemployment claim forms and verifications of employment
• Work on multiple projects throughout the year as directed by HR & Finance

QUALIFICATIONS:

• Required:
  • High school diploma or equivalent experience in payroll
  • 3+ years of work experience in an office environment
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite and PDF software
  • Organizational skills, including time management and multitasking.
  • Strong attention to detail and math skills.
  • Ability to handle sensitive HR and Payroll information discreetly and accurately
  • Strong curiosity and willingness to learn new things
  • This position is hybrid, with a requirement to work in the office a minimum of two (2) days per month . Additional in-office attendance may be required based on business or team needs.

• All employees must demonstrate the ability to promote and embody the Premise Core Values: Be Ready to Learn, Build Trust, and Drive to Complete.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to, stand, sit, walk, lift, talk, hear, see, reach, grasp and use hands and fingers to operate a computer key board, telephone, and other office equipment. The employee must have the ability to occasionally lift up to 15 lbs.

WORKING ENVIRONMENT:

The employee performs the essential functions of this job in a normal indoor office environment.

Premise Inc. is an equal opportunity, affirmative action, veteran-friendly employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. The duties and responsibilities listed in this job description are not all-inclusive and other duties may be assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.