Executive Administrative Assistant

Executive Administrative Assistant Dupaco Community Credit Union 1 Positions

ID: EXECU003091

Posted On 09/16/2026 Job Overview The Executive Administrative Assistant serves as a trusted partner to senior leadership and the Board of Directors, providing high-level administrative and operational support that drives organizational success. This role ensures the seamless coordination of executive priorities, strategic initiatives, and board activities, enabling leadership to focus on advancing Dupaco's mission and delivering exceptional service to members. Through proactive support, effective communication, and exceptional attention to detail, the Executive Administrative Assistant helps strengthen organizational effectiveness while fostering a culture of collaboration, trust, and service. Dupaco Values: Demonstrates Dupaco Values: Rooted In Trust, Empathetic Understanding, Strengthening Relationships, Advocate for All and Invest in You #DupacoDifference. What you’ll be doing: Executive & Leadership Support Manage and proactively prioritize executive calendars to align with strategic priorities, leadership commitments, and organizational rhythms (e.g., SLT, SGT, board cycles) Coordinate executive and Board meetings, travel, and related logistics including room setup, audio/visual arrangements, meeting materials, catering, and other support services as needed to ensure a professional and seamless experience Anticipate scheduling conflicts and proactively resolve competing priorities Track deliverables, deadlines, and progress across executive activities and initiatives to ensure alignment and accountability Proactively anticipate executive needs and take appropriate action to support leadership effectiveness, organizational priorities, and successful execution of key initiatives Board of Directors Support Serve as a primary administrative point of contact for Board members, ensuring timely, professional, and responsive communication Coordinate Board member travel arrangements, including transportation, lodging, and itineraries Manage conference registrations, logistics, and related documentation for Board participation in external events Coordinate and distribute invitations to Board members for events and activities Respond to or route Board inquiries appropriately, ensuring follow-through and resolution Support a seamless and positive Board experience through proactive coordination, attention to detail, and high service standards Administrative Operations & Office Support Process executive and Board expense reports, invoices, and reimbursements accurately and in a timely manner Track and reconcile executive or departmental expenses, ensuring compliance with policies Coordinate procurement and management of office supplies and administrative resources Sort, review, and distribute incoming mail and deliveries; prioritize and route items as appropriate Coordinate the purchase and distribution of Life Event gifts and cards Maintain secure and confidential corporate records and regulatory correspondence, including communications from the NCUA, state regulatory agencies, real estate documentation, Board records, and other official organizational files, ensuring records are maintained in an organized, secure, and readily accessible manner Provide general administrative support to ensure smooth day-to-day office operations Manage memberships and subscriptions (e.g., professional organizations, learning platforms, club memberships) for executives and Board members, including renewals, access, and coordination of related benefits Communication & Stakeholder Coordination Serve as a primary point of contact between executives, internal teams, and external partners Draft, edit, and manage professional communications, presentations, and reports with a focus on clarity and accuracy Ensure consistent, timely communication flow across leadership and key stakeholders Confidentiality & Judgment Handle sensitive organizational and personnel information with the highest level of discretion Work independently with minimal direction while exercising sound judgment in managing priorities, communications, and administrative activities Process Improvement & Administrative Excellence Identify opportunities to improve administrative workflows, meeting effectiveness, and communication processes Implement tools and practices that enhance organization, efficiency, and consistency across executive support activities, including senior leadership team meetings Perform other duties as assigned. You’ll need: 3–5+ years of experience providing administrative support to senior leaders or executives Highly organized and resourceful, with exceptional time management and prioritization skills. Proven ability to manage multiple projects, maintain strict confidentiality, and deliver accurate, detail-oriented work in a fast-paced, team-oriented environment Excellent interpersonal, verbal, and written communication skills required, with the ability to professionally represent the Credit Union and effectively interact with members, vendors, and employees at all levels Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), including the ability to quickly learn and apply in-house software applications while effectively managing and navigating multiple operational systems Primary Contact 114365 Matt Hostert Senior Recruiting Specialist, Human Resources View phone number on click.appcast.io Phone Phone Phone Fax View email address on click.appcast.io Email True False True Job Details Categories Banking/Mortgage/Financial Services Location Dubuque, IA Job Type Employee Full/Part Full Time Company ID 986 Job REQ #

EXECU003091

# Positions 1 Start Date 20260916 End Date 20261028 Featured Job TH Ad TH Comments Similar Jobs Tax Administrative Assistant Eide Bailly Advisory LLC Department Assistant of Mechanical and Industrial University of Wisconsin-Platteville Administrative Assistant Sedona Staffing Services Brokerage Experienced Sales Executive Cottingham & Butler/ SISCO Entry Level Sales Executive Cottingham & Butler/ SISCO Entry Level Sales Executive - Employee Benefits Cottingham & Butler/ SISCO Entry Level Sales Executive - Risk Management Cottingham & Butler/ SISCO Entry Level Sales Executive - Trucking Cottingham & Butler/ SISCO Share this Job Dupaco Community Credit Union About the Company Dupaco Community Credit Union is a not-for-profit financial cooperative. When we help our members save moneyΓÇöwith a savings account, lower loan rates, fewer service fees, low-cost insurance, financial education and moreΓÇöwe help grow the whole credit union. It' people helping people. Learn more about us at ( . A Dupaco career is different. WeΓÇÖre a diverse crew of caring, passionate, and fun-loving people who work together toward a higher purpose- to always look out for our membersΓÇÖ best interests. That promise is at the center of everything we do. And we have plenty of career opportunities for thoughtful, genuine, and motivated people who can help us deliver. Our culture is built to empower and inspire you every single day. When you get here, youΓÇÖll know that your voice is valued and heard. And youΓÇÖll find new and unique ways to make a positive impact just by being you. See more perks you'll love ( Dupaco Community Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with disability. Access Dubuque