Part Time Administrative/Marketing Specialist

Part-Time Administrative & Marketing Assistant

Remote | United States | AI & Marketing Focus

Position: Administrative & Marketing Assistant

Location: Remote – Anywhere in the United States

Employment Type: Part-Time

Hours: Approximately 15–20 hours per week

Compensation: $25–$30 per hour, based on experience

Schedule: Flexible, with some availability during Eastern Time business hours

About the Position

We are seeking a highly organized, motivated, and tech-savvy Part-Time Administrative & Marketing Assistant to support multiple growing businesses across sports, youth enrichment, athletic facilities, and business development.

This role combines administrative support, digital marketing, business research, and artificial intelligence.

A major focus of this position will be using AI tools to increase productivity, streamline operations, and improve marketing effectiveness.

The ideal candidate is someone who embraces technology, enjoys learning new AI applications, and can independently manage projects.

We are looking for someone who can work smarter by leveraging AI and automation rather than relying solely on traditional administrative methods.

1. Artificial Intelligence & Automation

AI proficiency is a key requirement for this position.

Responsibilities include:

• Utilize ChatGPT and Claude for business research, content creation, and administrative tasks.
• Use AI to draft and improve emails, marketing campaigns, and business communications.
• Develop AI-assisted social media content, captions, and promotional materials.
• Use AI tools to create business presentations, reports, and documents.
• Research and implement AI solutions that improve daily business operations.
• Build and maintain spreadsheets and databases using AI-assisted workflows.
• Identify opportunities to automate repetitive administrative tasks.
• Use AI to research companies, industries, and business opportunities.
• Assist with creating AI-powered marketing workflows.
• Utilize tools such as Canva AI and other content creation platforms.
• Help organize information and improve internal processes using AI.
• Stay current on emerging AI tools and recommend useful applications.

Preferred AI Platforms:

• ChatGPT
• Claude
• Canva AI
• Microsoft Copilot
• Google Gemini
• Zapier or Make
• AI-powered social media and marketing tools

Candidates do not need experience with every platform but should demonstrate strong proficiency with ChatGPT or Claude and a willingness to learn additional tools.

2. Administrative Support

• Manage calendars and schedule meetings.
• Organize emails and assist with correspondence.
• Maintain spreadsheets, documents, and contact databases.
• Track tasks, deadlines, and follow-up communications.
• Coordinate meetings with business partners and clients.
• Organize digital files and business documents.
• Assist with general administrative responsibilities.
• Help streamline daily workflows through AI and automation.

3. Marketing & Social Media

• Create and schedule social media content.
• Assist with Instagram, Facebook, and LinkedIn marketing.
• Develop email marketing campaigns.
• Create graphics, flyers, and promotional materials using Canva.
• Utilize AI to develop marketing ideas and content.
• Assist with website content and updates.
• Coordinate marketing campaigns for events and programs.
• Track campaign results, leads, and customer engagement.
• Help improve marketing efficiency through AI tools.

4. Business Research & Development

• Research companies, industries, and potential business opportunities.
• Identify business owners and key decision-makers.
• Build and maintain business contact databases.
• Assist with email outreach and follow-ups.
• Organize business development opportunities.
• Use AI to support market research and competitive analysis.
• Prepare basic reports, presentations, and spreadsheets.
• Help track prospective business partnerships and acquisition opportunities.

Required Qualifications

• Strong working knowledge of ChatGPT, Claude, or similar AI platforms.
• Ability to use AI tools to complete administrative and marketing tasks efficiently.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Experience with social media and digital marketing.
• Proficiency with Google Workspace or Microsoft Office.
• Familiarity with Canva or similar design platforms.
• Ability to work independently.
• Strong attention to detail.
• Comfortable managing multiple projects.
• Willingness to learn new technology and AI applications.
• Ability to verify AI-generated information and handle confidential business information responsibly.

Preferred Qualifications

• Experience creating AI-assisted marketing campaigns.
• Experience with automation platforms such as Zapier or Make.
• Experience using AI for business research and data organization.
• Previous administrative or marketing experience.
• Experience supporting entrepreneurs or small businesses.
• Familiarity with email marketing platforms and CRM systems.

Ideal Candidate

We are looking for someone who is:

AI-Savvy: Actively uses AI tools to improve productivity and solve problems.

Organized: Can manage multiple projects, deadlines, and responsibilities.

Creative: Enjoys developing marketing content and promotional campaigns.

Proactive: Identifies opportunities to improve processes without being asked.

Resourceful: Can independently research solutions and execute projects.

Detail-Oriented: Produces accurate, professional work.

Adaptable: Comfortable working across several businesses in a fast-paced environment.

Position Details

Location: 100% Remote – United States

Hours: 15–20 hours per week

Compensation: $25–$30 per hour

Schedule: Flexible

Growth Potential: Opportunity for additional hours and responsibilities as the businesses expand.

How to Apply

Interested candidates should submit:

1. Resume.
2. Brief introduction describing their administrative and marketing experience.
3. Description of their experience using ChatGPT, Claude, or other AI platforms.
4. Examples of how they have used AI to improve productivity, create marketing content, or automate business tasks.
5. Examples of previous marketing work, if available.

We are especially interested in candidates who can demonstrate practical experience using AI to complete business tasks more efficiently.