Administrative Assistant Intern

Company Description

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

Job Description

Coffman Engineers is growing! We are looking for an experienced Administrative Assistant Intern to join our team in the Raleigh office. The successful applicant will have a positive, team-oriented attitude, and excellent written communication skills. Our administrative team requires a self-starter who is able to see the big picture and connect the vision of the company with his/her job, be persistent, and follow through in a consistent manner.

Qualifications

Requirements Include:

• Prior administrative or relevant experience is desirable
• Two-year college coursework in business or related fields are required
• Intermediate to advanced experience with Microsoft Office 365 applications (Word, Excel, Outlook, and Teams)
• Valid driver's license and driving record that meets Coffman's stringent requirements are required
• The ability to take direction and work independently while prioritizing tasks associated with simultaneous deadlines.
• Excellent communication skills. You will be working with team members in the Raleigh office and other Coffman offices throughout the country, so clear written and interpersonal communication and strong listening skills are a must.

Responsibilities Include:

• Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software
• Using Microsoft Excel to maintain company event budgets and other expenditures
• Using Microsoft Word to proofread documents
• Using Microsoft Word to create and edit quality professional documents using advanced formatting tools
• Scheduling staff travel, hotels, rental cars, and other logistics as necessary
• Assisting with the planning and coordinating company events which will include setting up and breaking down the event space, ordering food, and purchasing supplies
• Performing receptionist duties
• Working closely with other individuals in a team environment
• Other administrative duties as assigned

This position is not eligible for sponsorship.

Additional Information

Why You Want to Work Here

You could choose to work anywhere, so why work at Coffman Engineers? Because we are different - our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do.

Coffman offers comprehensive benefits, including a flexible PTO program and a fun environment with family-friendly policies. We support and encourage individually tailored professional and technical advancement as well as personal growth.

Don't take our word for it. Check out what others are saying:

Coffman at a Glance:

• 47 years in business
• 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• 70+ employees in 9 offices, providing Fire Protection services since 2014
• #34 Top 80 Engineering Firms, Building Design + Construction, 2022
• #29 Zweig Group Hot Firm List, Zweig Group, 2021
• #161 Top 500 Design Firms, Engineering News-Record, 2023

Applying

You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know and we will provide reasonable accommodation.

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This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law.


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Twitter: @CoffmanEngineer

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Facebook: @CoffmanEngineers

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