Detail-Oriented Administrative Assistant with a Passion for People

Job Description

Job Description

Description:

Are you a precise, organized professional who thrives on variety and team interaction? Do you enjoy a fast-paced environment where no two days are the same? Are you known for your thoroughness, accuracy, and "can-do" attitude? If you are a social communicator who loves following a process to achieve high-quality results, we want to meet you!

This support role is the heartbeat of our firm’s daily success. We need a proactive coordinator who can pivot quickly between tasks while maintaining a high level of precision. As our Administrative Assistant, you will:

• Coordinate & Connect: Serve as the first point of contact for our team, visitors, and partners, coordinating calendars, meetings, and communications so that information flows smoothly and everyone stays connected. 
• Maintain Standards: Keep our office organized and our records accurate, upholding confidentiality and consistent processes so the workplace runs with professionalism and reliability. 
• Support & Execute: Take ownership of day-to-day administrative tasks, from preparing documents and managing supplies to following through on requests, so leadership and colleagues can focus on their priorities. 

Requirements:

What We’d Love to See in You:

• A Detailed Communicator: You are socially poised, expressive, and energized by collaborating one-on-one or with the broader team.
• A "Quality First" Mindset: You take pride in being thorough, respect established rules, and are dedicated to accuracy.
• Natural Urgency: You are energized by a non-linear workday and can shift mental gears quickly without losing focus on the details.
• Reliable & Structured: You appreciate clear direction and use strong organizational skills to prioritize time-sensitive tasks effectively.
• Schedule Alignment: You desire a 30-hour workweek for a balanced, focused work life.

Why Work With Us?

Maxson Engineering LLC is a multi-discipline design firm with vast experience tackling complex projects in the industry — from new construction to critical renovations. We are a team of innovators and problem-solvers who do demanding, deeply rewarding work. Here, a quality work ethic isn’t just appreciated — it’s expected. We empower our people to own their work, go deep in their discipline, and make every project better than the last. If technical excellence and doing things right matters to you, this is where you belong.

Maxson Engineering is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

If you're ready to take on a challenge and make a real impact, then apply today. We can't wait to hear from you.

Steps to Apply

1. Submit your resume.
2. Complete our brief survey (takes under 10 minutes) to help us understand your workplace strengths.