House Manager & Family Assistant (with Meal Prep Support)

House Manager & Family Assistant (with Meal Prep Support)

Location: Palo Alto, CA 94304

Employment Type: Part-time (25–30 hours/week; minimum 25 guaranteed)

Schedule: Monday–Friday, approximately 10:00 AM–3:00 PM. Reduced hours during family travel periods.

Compensation: $35–40/hour, based on experience

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment.
• Pass background check.
• Reliable transportation (mileage reimbursement for errands).
• Comfortable with childcare for an infant.
• Comfortable with fragrance-free products (no perfumes, strong shampoos, or hairsprays).
• CPR certification preferred, but not required. Willingness to obtain certification is a plus.
• Must be comfortable and aligned with responsive, relationship-based parenting approaches.

About Our Family:

We are a warm, mindful, and hands-on family of three (one 10-month-old child), living in Palo Alto. Both parents work primarily from home and share childcare responsibilities. We are looking for someone to integrate into our rhythms and support the household with presence, reliability, and care.

Our home values calm energy, connection, and thoughtfulness. We are grounded, growth-minded people who value biological and responsive parenting, health, integrity, growth, honesty, excellence, and eco-consciousness. The right candidate will feel like a trusted partner — someone attuned, organized, and professional who can move at our family's pace, anticipate needs, and bring a sense of flow to the week. We also value someone who is familiar with or open to responsive caregiving approaches and who respects the family's routines and philosophy.

Who You Are / What We're Looking For:

You are grounded, self-sufficient, highly organized, and emotionally intelligent — a thoughtful professional who takes initiative, delights in lightening others' mental load, and brings beauty and order into daily life. You're equally comfortable taking direction and executing independently, can move intentionally and attuned around an infant, and maintain a calm, capable presence in a dynamic home.

Our ideal candidate:

• Organized, detail-oriented, and efficient
• Warm and collaborative with high emotional and social intelligence
• Familiar with or open to biological, responsive parenting approaches
• Comfortable working alongside parents at home
• Open to feedback and quick to implement it
• Has an aesthetic sense and organizational systems thinking
• Reliable, punctual, and values consistency
• Able to hold healthy boundaries and maintain professionalism
• Values health, honesty, alignment, and growth

Key Responsibilities:

Meal Planning & Preparation:

• Utilize the family's compiled recipes and assist in finding new recipes that will help nourish those in the household and meet the family's preferences.
• Plan and prep healthy meals/snacks for adults.
• Batch cook 1–3 different meals per cooking day (primarily lunches and dinners, 3–4 per week).
• Shop for groceries and meal items (one big Costco/Whole Foods trip weekly).
• Follow dietary needs (avoid gluten, dairy, soy, eggs, and corn; primarily organic ingredients).
• Clean kitchen post-prep and manage kitchen tidiness.

Household Organization & Maintenance:

• Create and maintain household organization systems (closets, storage, pantry, toys).
• Reset and tidy rooms daily; maintain overall neatness and prepare home for routine cleaning services.
• Oversee household schedules and calendars.
• Conduct seasonal clothing, bedding, and décor swaps (e.g., sizing up kids' clothes, storing bins).
• Tidy both primary and secondary apartments; prepare for guest stays as needed.
• Prepare and coordinate donation drop-offs and pick-ups.
• Support packing/unpacking for travel or transitions.
• Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas, take out compost, trash, and recycling.
• Maintain indoor plants.

Inventory Management & Errands:

• Track and restock pantry, fridge, toiletries, and household supplies.
• Keep refrigerator organized.
• Create and keep running household supply lists.
• Manage and coordinate household orders (Amazon, Costco, Target, etc.).
• Run errands such as groceries, returns, dry cleaning, and gift shopping.
• Handle package pickup, mail sorting, and deliveries.

Laundry & Linen Care:

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, and towels)
• Rotate bedding and refresh towels weekly.
• Keep laundry area tidy and well stocked with supplies.

Vehicle Management:

• Schedule and oversee maintenance, oil changes, and inspections as needed.
• Keep vehicles fueled, organized, and clean.
• Take vehicles for routine car washes.
• Track registration, insurance, and service needs.

Vendor & Property Oversight:

• Submit maintenance requests on the family's behalf when appropriate/needed.
• Support upkeep and organization for a secondary apartment (within short walking distance).

Family Support & Child Assistance:

• Provide light childcare for approximately one hour daily.
• Support playtime, gentle supervision, or backup care as needed.
• Engage warmly, responsively, and at the child's developmental pace, in line with the family's parenting philosophy.

Deep Cleaning & Special Projects:

• Perform occasional deep cleans (e.g., fridge, oven, baseboards, etc.).
• Maintain and refresh designated zones (e.g., entryway, storage, closets).
• Clean humidifiers, washing machines, and air purifiers monthly.
• Organize special projects (storage, seasonal decorations, gear rotation, toys, etc.).

Administrative & Personal Assistant Support:

• Assist with scheduling, travel planning, and logistics.
• Help with overall administrative support.
• Assist with coordination of appointments.
• Manage family calendars, reminders, and shared task lists.

How to Apply:

If interested, please email with the following:

• A brief letter explaining why you believe you would be a great fit for this position.
• Your updated resume.
• Three professional references with contact information.

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