Accounts Payable / Accounts Receivable Specialist

Job Description

ACCOUNTS PAYABLE / ACCOUNTS RECEIVABLE SPECIALIST

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For over 70 years, Bonland Industries has been the premier HVAC trade partner in the Northeast, providing the latest innovation in the design and implementation of Air Systems Technology, Sheet Metal Ductwork and Industrial Air Handling Systems. As an employee-owned (ESOP) company, we combine decades of industry expertise with innovative technology, quality craftsmanship, and a commitment to safety to deliver exceptional results for our customers. With locations in New Jersey and Pennsylvania, our success is built on the dedication of our employees and a collaborative culture where every team member plays an important role in our continued growth.

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We’re currently seeking a detail-oriented AP/AR Specialist to join our team in Wayne, NJ. This position will support the company’s day-to-day accounting operations, with a primary focus on accounts payable and accounts receivable. The AP/AR Specialist will be responsible for processing invoices and payments, maintaining vendor and customer records, assisting with tax and reporting requirements, and supporting accurate and timely financial operations. This role works closely with the Controller and other members of the team to ensure accounting processes are completed accurately and efficiently.

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Key Responsibilities

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• Manage accounts payable records, including invoices, purchase orders, subcontractor documentation, and payment records.
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• Review, code, and process vendor invoices and credit card transactions; verify pricing, approvals, documentation, and applicable sales/use tax.
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• Maintain vendor records, including W-9s, insurance certificates, tax IDs, and subcontract agreements; assist with 1099 reporting.
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• Process weekly ACH payments and check runs, subject to management approval.
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• Respond to vendor inquiries regarding invoices, payments, and account status.
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• Prepare and submit required fuel tax and sales tax filings and payments.
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• Apply and post cash receipts, maintain accounts receivable records, monitor aging, and assist with collections.
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• Prepare and distribute various accounting and management reports.
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• Maintain subcontractor files and supporting payment documentation.
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• Assist with year-end audit activities and maintain accurate documentation in accordance with internal controls.
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• Maintain confidentiality of financial information and perform other accounting projects as assigned by the Controller.
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Qualifications

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• 5+ years of accounts payable/accounts receivable or general accounting experience.
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• Strong attention to detail and accuracy.
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• Proficiency with Microsoft Office, particularly Excel, and accounting software.
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• Experience with Sage 300 a plus.
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• Knowledge of invoice processing, vendor management, and basic accounting principles.
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• Strong organizational, time-management, and communication skills.
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• Ability to maintain confidentiality and handle sensitive financial information.
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• Ability to work independently, meet deadlines, and manage multiple priorities.
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• High school diploma or equivalent required; accounting coursework or degree preferred.
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Benefits:

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• Competitive salary of $55,000-$60,000/year commensurate with experience
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• Comprehensive benefits package including medical, dental and vision insurance
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• 401K and pension retirement plans
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• Employee Stock Ownership Plan
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• Paid time off and holidays
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• Career growth and professional development
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At Bonland, you'll be part of a collaborative team where your work has a direct impact on our projects and our customers. If you're ready to grow your career with a company that values teamwork, accountability, and continuous improvement, submit your resume by clicking ‘Apply’ above.

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Bonland is an Equal Opportunity Employer.