Project Coordinator

Job Title

Outline of the Role:

The ideal candidate will have a history of demonstrated results supporting small to mid-size cross-functional teams to accomplish technology projects across matrixed organizations. They must thrive in fast-paced environments, be able to manage through ambiguity and complexity, create and simplify processes, and support the project that impacts a growing global organization. This role requires excellent communication and organizational skills while coordinating leadership team activities to support the team.

A Day in the Life:

• Support recruiting, interviewing, onboarding and offboarding process activities for multiple stakeholder teams.
• Engaging with technology stakeholders and teams.
• Facilitating planning/hiring sessions with India-based and NA-based teams as needed.
• Support Tech Managers with recruitment and onboarding.
• Coordinate new team member onboarding and ensure all administrative tasks are completed in a timely manner.
• Keeping all supporting documents and files up to date.
• Communicate and collaborate with colleagues and if occasionally required support in the following tasks:
• Schedule meetings, workshops, and team events to support the team.
• Take and distribute meeting notes and organize follow up items, actions, and sessions.
• Manage program documentation and consolidate document platforms to ensure simplicity and increase easy of finding documents.
• Support Portfolio Program Manager with additional tasks as needed.
• Support Product Systems leadership team with additional tasks if required.
• Support Project Coordinator/Analyst in budget management activities if required.
• In collaboration with our teams, organize, deliver, and participate in program team activities and celebrations.

Principal Duties and Responsibilities:

• Acting as a liaison for all projects to all internal users as well as vendors.
• Schedule and hold meetings with internal and external stakeholders.
• Function as the point of contact and communicate recruiting status to leadership team.

Qualifications, Skills, Experience and Personal Requirements:

• Proven work as a Project Coordinator, administrator, or similar role.
• Demonstrated knowledge of best practice project management methodologies and a desire for continuous improvement.
• Working knowledge of Smartsheet, SharePoint, Confluence, and the MS Suite.
• Must be analytical, flexible, collaborative.
• Good interpersonal and communication skills.
• Strong organization and follow-up capabilities.
• Bonus asks:
• Experience working in an Agile environment.
• Jira and Confluence proficiency.

Additional Manager Comments:

Comfortable in a high growth, fast paced, ever changing environment.

Excellent communications skills: verbal and written.

Ability to meet agreed performance and quality targets.

Enjoys collaborating with team members on solving day to day issues.

Strong documentation skills.

Self-confident, outgoing, and able to work effectively with management and staff.

Entrepreneurial spirit willing to try new things.

Working environment is open and can be noisy at times (if offices re-open).

Initiative-taking, enthusiastic, empathetic, and approachable.

Service oriented and will apply themselves to creating a collaborative team dynamic.