Financial Admin Assistant

Job Description

Job Description

Financial Administrative Assistant

Location: Philadelphia, PA 19121 Schedule: Fully Onsite Pay Rate: $20.00 - $25.00/hour Employment Type: Contract-to-Hire or Direct Hire

About the Opportunity

LHH Recruitment Solutions has partnered with a respected nonprofit organization seeking a detail-oriented Financial Administrative Assistant to support daily finance and office operations. This position offers the opportunity to work closely with leadership while assisting with accounts payable, accounts receivable, expense reporting, financial administration, and general office support functions.

This is an excellent opportunity for someone with accounting, bookkeeping, AP/AR, or finance administration experience who enjoys working in a mission-driven environment.

Responsibilities

• Assist with day-to-day accounts payable and accounts receivable activities
• Review, code, and process invoices for payment approval
• Reconcile vendor statements and research discrepancies
• Support expense reimbursement processing and credit card reconciliations
• Maintain accurate financial records and supporting documentation
• Prepare financial reports and spreadsheets using Excel
• Assist with vendor maintenance and respond to payment inquiries
• Support payroll and benefits administration by gathering necessary documentation
• Coordinate with internal departments regarding financial and administrative requests
• Process checks and maintain vendor files
• Monitor purchase orders and assist with procurement documentation
• Manage incoming mail, correspondence, filing, and record retention
• Order office supplies and assist with general office administration
• Handle phone coverage and administrative support as needed
• Assist with audit requests, compliance reporting, and special projects
• Provide support for finance-related meetings and organizational initiatives

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field preferred
• Minimum 2 years of experience in accounting support, bookkeeping, accounts payable, accounts receivable, or financial administration
• Strong understanding of invoice processing, reconciliations, and financial recordkeeping
• Experience working with accounting systems or ERP software preferred
• Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUPs
• Strong organizational skills with excellent attention to detail
• Ability to handle confidential information professionally
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Nonprofit, education, healthcare, or government-funded program experience is a plus

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Pay Details: $20.00 to $25.00 per hour

Search managed by: Cassandra Coakley

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.