Senior Patent Coordinator

Job Overview Provide support to Callaway’s Legal Department, including maintaining the department’s patent database, providing support for intellectual property matters, and other general administrative support as required. Responsibilities Maintain the Legal Department’s Anaqua patent docketing databases in support of all Company patents worldwide, including entering new filings, renewal and office action dates, allowances, abandonments, and other details requiring tracking and notifications, and generating reports. Correspond with foreign counsel, receive, review incoming foreign correspondence, and docket accordingly. Communicate with foreign associates to file new applications in foreign jurisdictions. Work with foreign associates and send instructions, powers of attorney, and all necessary documents for prosecution of foreign trademark and patent applications. Prepare patent application documents for filing. Request and report patent searches. Prepare and distribute reports for upcoming intellectual property filing deadlines. Request and receive patent signature documents from inventors. Create, revise, proofread, compare, and finalize documents. Prepare form agreements from templates, as necessary. Prepare presentations. Upload documents to SharePoint site. Assist with subpoenas and other legal processes. Perform online legal research as requested. Provide administrative support as needed, including processing invoices, reconciling the USPTO deposit account, preparing power of attorney forms, coordinating weekly download and distribution of US‑issued and published patents, document preparation, mail routing, and general filings. Organize and maintain Legal Department filing systems, file correspondence and other documents (soft and hard copies). Maintain archive database and send archived files to storage. Technical Competencies Strong interpersonal skills, including excellent oral and written communication skills. Ability to work as part of a team and interact comfortably with all levels of management. Maintain the highest levels of confidentiality and use discretion and sound judgment. Work independently or with minimal supervision. Proactive, highly organized, detail‑oriented and capable of handling multiple tasks simultaneously. Prepare detailed documents and generate reports with precise attention to detail. Motivated self‑starter with excellent skill in MS Word, familiar with Microsoft Excel, PowerPoint, and Access (a plus). Education & Experience Bachelor’s degree (B.A.) from a four‑year college or university. Paralegal certificate and related experience helpful but not required. Minimum 3 years of related experience. Extensive knowledge of the Anaqua docketing database (a plus). Strong familiarity with patent docketing practices, both in the U.S. and foreign jurisdictions. Experience in a corporate law environment preferred. Diversity & Inclusion As a purpose‑led, performance‑driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, supporting them to bring their authentic selves to work every day. #J-18808-Ljbffr