Head Start Secretary

Clerical Support PositionProvide clerical support to the Senior Director and Head Start administrative office.Education/Certification:High school diploma or GED certificate, some college preferredSpecial Knowledge/Skills:Strong written and verbal communication skillsAbility to interact with diverse populationsEffective/efficient interpersonal and analytical skillsAbility to work cohesively on an interdisciplinary teamAbility to consistently provide high level customer serviceProficiency with computer systems and software applications (database, spreadsheets, word processing and some desktop publishing)Accurate note-taking skillsAbility to maintain accurate and auditable recordsAbility to organize, prioritize and meet multiple deadlinesExperience:Minimum three years related experienceMajor Responsibilities and Duties:Model HCDE and Head Start's mission, vision, and values.Assist with processing and routing contracts and Memorandums of Understanding.Assist with Board Agenda Submission System input and workflow forms.Support and attend policy council meetings, trainings, and events.Assist with Timeclock input and verification.Assist with Procurement Card (P-card) reconciliation for the division.Assist with scheduling meetings and appointments as well as maintaining the calendar for the Senior Director and other personnel as assigned by the Senior Director.Maintain good public relations with department personnel, clients, and the public.Keep informed and comply with state, department, and division policies and regulations concerning primary job functions.Answer telephones and assist parents, staff, and clients as needed.Sort, distribute, and/or deliver mail and other documents in a timely manner.Maintain confidentiality of information.Perform other duties as assigned.