Office Specialist

Job Description

Johnson Service Group is looking for an Office Admin for their client in San Jose. This person will support document management and records organization activities by assisting with file preparation, scanning, quality control, and electronic record maintenance.
Responsibilities:

• Prepare and organize files for scanning.
• Operate copiers, scanners, and large-format scanners to digitize documents and oversized plans.
• Create searchable PDF files using Adobe Acrobat Pro.
• Perform quality control reviews to ensure documents are scanned accurately, indexed correctly, and saved to designated shared folders.
• Update and maintain spreadsheets used to track scanned files.
• File and organize records in office libraries and storage areas.
• Verify files reviewed by engineers have been logged in the database and properly organized.
• Create labels for new file folders and maintain organized records.
• Maintain office workspace and supply areas.
• Lift and transport light file boxes between office locations as needed.

Qualifications:

• Level 1: One (1) year of administrative support experience. Equivalent to the completion of the twelfth grade. Valid California Driver's License
• Level 2: Three (3) years of administrative support experience. Equivalent to the completion of the twelfth grade. Valid California Driver's License
• Knowledge of office procedures, filing systems, and records management.
• Proficiency with Microsoft Office applications, particularly Adobe Acrobat Pro and Excel.
• Basic understanding of document scanning and electronic file management.
• Experience creating and managing PDF documents preferred.
• Ability to operate office equipment, including copiers, scanners, and large-format scanners.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy when scanning, indexing, and filing documents.
• Effective written and verbal communication skills.
• Ability to organize and maintain both paper and electronic records.
• Ability to perform repetitive tasks while maintaining a high level of accuracy.
• Ability to work independently and collaboratively as part of a team.

Contract part-time 20hours/week
Level 1: $27.28/hr.
Level 2: $30.11/hr.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.