AP/AR Specialist

Position Summary:

We are seeking a detail-oriented and highly organized AP/AR Specialist to join our finance team. The ideal candidate will manage both accounts payable (AP) and accounts receivable (AR) processes, ensuring accuracy, timeliness, and compliance. This role requires excellent communication skills, problem-solving abilities, and proficiency in financial software and tools.

Key Responsibilities:

• Process and reconcile credit card transactions to maintain accurate financial records.
• Perform bank reconciliations to ensure alignment between company accounts and financial institutions.
• Prepare and send accurate and timely customer invoices.
• Apply customer payments and proactively monitor overdue accounts to ensure timely collections.
• Respond to vendor and customer inquiries with professionalism and efficiency.
• Manage and maintain detailed records for vendor and customer accounts.
• Process accounts payable invoices and execute payments accurately and on time.
• Monitor and analyze accounts receivable (AR) and accounts payable (AP) reports to identify trends and discrepancies.
• Assist with month-end and year-end close processes, including journal entries and reconciliations.
• Support internal and external audits by preparing and providing necessary documentation.
• Collaborate with payroll teams as needed (payroll experience is a plus).

Required Skills and Qualifications:

• Proficiency in QuickBooks Desktop for AP/AR operations.
• Intermediate skills in Microsoft Excel, including data analysis and reporting functions.
• Proficiency in MS Office Suite (Word, Outlook, etc.).
• Exceptional attention to detail and ability to multitask in a fast-paced environment.
• Strong problem-solving and analytical skills.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience with payroll processes.
• Associate's degree or higher in Accounting or related field.

Why Join Us?

• Opportunity to work in a dynamic and collaborative environment.
• Contribute to the financial success and stability of a growing organization.
• Professional development opportunities to enhance your skills and career growth.

Benefits:

• 401k with company matching
• Health
• Dental
• Vision
• Life Insurance
• PTO