Workplace Services Coordinator
$26 - $30 per hourJobleads-US
- # Workplace Services CoordinatorApply: Onsite: USA-New York-NY: Full time: Posted Today: R-02530**About Us:**Opensity Solutions is the largest tech‐enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.**Our Mission:** Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.## Job DescriptionOpensity Solutions is seeking a hospitality-focused Workplace Services Coordinator to support the daily workplace experience at our client's midtown New York office. This onsite position combines high-touch corporate hospitality, administrative and calendar coordination, meeting support, and hands-on workplace operations.The ideal candidate will work independently, exercise sound judgment, anticipate needs, and follow requests through to resolution in a busy, high-visibility environment.This position bridges traditional front-of-house service and workplace coordination. While it is not a full Office Manager role, it requires ownership of daily service delivery beyond reception alone. ## Key Responsibilities* Deliver an elevated, welcoming, and service-oriented experience for employees, visitors, vendors, and senior leaders. Manage guest arrivals, registration, badges, and visitor communications.* Coordinate meeting and conference-room readiness, including room scheduling, calendar management, setups, refreshments, catering, guest lists, and last-minute changes.* Provide administrative support, including maintaining calendars, coordinating appointments, preparing communications, updating trackers, and maintaining accurate records.* Work with catering providers, vendors, building management, Facilities, IT, and security to ensure timely service and issue resolution.* Check conference-room technology and audiovisual equipment for readiness. Troubleshoot routine issues and engage IT support when necessary.* Monitor workplace conditions, office presentation, supplies, pantries, deliveries, and inventory. Anticipate replenishment and service needs.* Track facilities and workplace service requests, vendor visits, building access, and outstanding issues through completion.* Support onsite meetings, employee engagement activities, events, and executive visits, including hospitality and logistical coordination.* Manage competing priorities, communicate updates, resolve routine issues independently, and escalate appropriately while maintaining service standards.* Assist with office moves, seating arrangements, workplace communications, and other evolving onsite needs.* Coordinate periodically with the East Brunswick, NJ team to support shared workplace standards and operational needs. ## Required Qualifications* Experience in corporate hospitality, workplace experience, executive reception, meeting services, or a comparable high-touch professional environment.* Demonstrated administrative and calendar management experience, including scheduling meetings and coordinating changing priorities.* Ability to independently manage daily operations, exercise sound judgment, resolve routine issues, and take ownership through completion.* Experience supporting conference rooms, catering, events, guest registration, and meeting logistics.* Strong written and verbal communication skills, with confidence interacting with employees, visitors, vendors, and senior leadership.* Proficiency with Microsoft Outlook, Teams, Word, and Excel, with the ability to quickly learn visitor-management, room-booking, and service-ticketing platforms.* Ability to remain composed, organized, and service-focused in a fast-paced environment with competing priorities.* Reliability, discretion, attention to detail, and sound judgment regarding when to act independently or escalate concerns. ## Preferred Qualifications* Approximately 2–4 years of relevant experience in corporate hospitality, workplace coordination, administration, or office operations.* Experience with visitor-management systems, conference-room scheduling platforms, facilities ticketing, or building-access systems.* Experience supporting executive-level meetings, high-volume events, vendor coordination, and basic audiovisual troubleshooting.* Additional office services or facilities experience that complements a strong hospitality and administrative background.## Work Requirements* Full-time onsite presence, Monday–Friday, 7:30 AM–4:30 PM, with flexibility based on business needs.* Ability to lift or move workplace supplies and meeting materials weighing up to approximately 40 pounds, with or without reasonable accommodation.* Ability to provide onsite support at the East Brunswick, NJ office approximately 2–3 times per month, as business needs require. The Compensation range for this role is 26.00 to 30.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications. **All eligible employees receive access to a comprehensive benefits package, including:**Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO) #INDHP #LI-SS1 Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients. Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation. Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.
- J-18808-Ljbffr Jobleads-US
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Workplace Services Coordinator in New York, NY vacancy
- ...Opensity Solutions is seeking a hospitality-focused Workplace Services Coordinator to support the daily workplace experience at our client's midtown New York office. This onsite role blends high-touch corporate hospitality with calendar coordination, meeting support,...SuggestedWork at office
$25 - $28 per hour
...Job Description Job Description Patient Service Coordinator/ Personal Care Services Office Location: Brooklyn, NY Job ID: 788... ...exceptional care. We’re proud to be named one of America’s Greatest Workplaces 2025 by Newsweek — a reflection of our shared commitment to...SuggestedHourly payFull timeWork at officeRemote workMonday to FridayFlexible hoursAccentCare, Inc.
New York, NY2 days ago$66.3k - $70k
...-first model is paired with wraparound services delivered by skilled case managers, licensed... ...the Position Benefits Services Coordinator will enhance capacity, educate staff, and... ...to creating a diverse and inclusive workplace where all employees feel welcome and...SuggestedPermanent employmentLocal areaWeekend workWeekday workJericho Project
New York, NY29 days ago- ...Aquarian Holdings Guest Services CoordinatorAquarian Holdings is seeking an exceptional individual to join our Workplace Services team as a Guest Services Coordinator, reporting to the Hospitality & Workplace Experience Manager. The Guest Services Coordinator is accountable...SuggestedWork at officeLocal areaFlexible hours
Aquarian Holdings
New York, NY10 hours ago - ...The Senior Peer Services Coordinator supports the implementation and day-to-day operations of Community Peer Recovery Center (CPRC) program... ...training. Prevention Links expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual...SuggestedLocal areaWeekend workAfternoon shift
Prevention Links
New York, NY10 hours ago - ...RESIDENT SERVICE COORDINATOR Silver Tree Residential, LLC is one of the fastest growing property management companies in the industry... ...offer a competitive salary and benefit package. Silver Tree Residential is an Equal Opportunity Employer and Drug-Free Workplace.Local area
Silver Tree Residential, LLC
New York, NY4 days ago - ...we’d like to invite you to join our team as a Shared Services Customer Experience Service Coordinator! Location: Remote - US/USA Summary In this position,... ...to hear from you! Vector Security is a Drug-Free Workplace Vector Security is an Equal Opportunity Employer All...Temporary workRemote workWork from homeFlexible hours
Vector Security
New York, NY22 hours ago $78.03k - $98k
...Our platform serves over 1.5 million workers and 375,000 workplaces across 100+ countries. We are backed by top global... ...seeking a highly organized and detail-oriented Professional Services Operations Coordinator to support the successful delivery of Professional Services...Hourly payRemote workWork from homeFlexible hoursShift workDeputy
New York, NY4 days ago$120k
...A leading global financial services organization is seeking a polished, highly visible Workplace Operations Manager to oversee workplace experience and operations for a large, sophisticated corporate account in Midtown Manhattan. This is a high-touch, white-glove...Full timeWeekend workConfidential Company
New York, NY1 day ago- Tenant Services Coordinator (CRE) Performs the administrative functions of the Property Management Team assuring a high level of professionalism... ...and other office productivity machinery; move about the workplace; remain in a stationary position for 85% of the time;...Minimum wageContract workWork at officeLocal areaFlexible hours
$66.48k - $72.8k
Description The Services Management Coordinator plays a crucial role in the delivery of healthcare services for patients within the assigned area.... ...At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered...TraineeshipLocal area$25 per hour
Accountabilities: Service Scheduling and Coordination: Manage daily service calls and installation-related activities, coordinating technician schedules... ...development, advancement, and promotion. Collaborative workplace culture and supportive team environment. #J-18808-...Hourly payFor subcontractorRemote workMonday to Friday$24 - $25 per hour
...over 3,000 professionals, we're committed to creating a workplace where everyone feels valued, empowered, and inspired to grow... ...— we nurture our people to deliver exceptional customer service. Service Coordinator position with New Era Technology offers you the following...Permanent employmentFor contractorsCasual workRemote workMonday to Friday$26.37 per hour
...accommodation or an alternative application process. Tenant Service Coordinator Bronx, NY, US Salary Range: $26.37 To $26.37 Hourly Under the... ...adhere to ANH Standards of Conduct, Code of Conduct, and Workplace Civility Policies. Maintain open and effective communication...Hourly payPermanent employmentImmediate start$42k
...Salary: $42,000.00 Annually Transitional Services for New York, Inc., (TSINY) not-for... ...TSINY is looking for Employment Service Coordinator for one of our Mental Health Outpatient... ...Assist individuals to establish positive workplace relationships, including interactions...Full time$52.45k - $81k
...global trade management and freight needs. JOB SUMMARY The Service Coordinator is the primary point of contact for responding to client inquiries... ...employer committed to fostering an inclusive and accessible workplace. Accommodations are available throughout the recruitment...Permanent employmentWork experience placementLocal areaRemote workFlexible hours$55k
...through the provision of housing and support services. We are one of the largest housing... ...personal growth and independence. Our workplace culture thrives by embracing diversity... ...talent and strengths. Position Service Coordinator Full-Time/Part-Time Full-Time Location...Full timePart timeInternshipLive inFlexible hours$18 - $28 per hour
...craftsmanship and exceptional customer service, with integrity and reliability at the center... ...for the position of Enterprise Service Coordinator . What we offer: Excellent pay $18.00 -... .... VSC Fire and Security is a drug free workplace. Voluntary Self-Identification For...Full timeFor contractorsWork experience placementFlexible hours- ...combines housing and comprehensive supportive services with paid work training, career... ...We are seeking a Tenant Services Coordinator for The Doe Fund's newest permanent housing... ...committed to building a diverse and inclusive workplace reflective of individuals who share our...Permanent employmentFull timeContract workLocal area
The Doe Fund Inc
New York, NY1 day ago - ...system providing quality professional treatment to those suffering from substance use disorders. We are looking for a Regional Services Coordinator to join the Regional Marketing team. This individual can be based anywhere in the New York City area, supporting the...
Liberty Behavioral Management Corp
New York, NY18 days ago $53k - $55k
...-first model is paired with wraparound services delivered by skilled case managers, licensed... ...the Position The Tenant Service Coordinator will provide case management and... ...committed to creating a diverse and inclusive workplace where all employees feel welcome and...Permanent employmentWork at officeLocal areaWork from homeShift workWeekend work1 day per weekWeekday workJericho Project
New York, NYa month ago- ...Opensity Solutions in New York is seeking a seasoned workplace operations leader to oversee a broad portfolio including Office Services, mailroom, hospitality, and conference services. The role combines strategic account leadership with hands-on operational execution...Work at office
$160k
...Us Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions... ...responsive, and consistently high‑quality support across the workplace. Manage mailroom and print/production services, driving accuracy...Work at office- ...Aritzia in New York is seeking a Senior Manager or Manager, Workplace Operations Management to lead the day-to-day function, drive operational excellence and create an aspirational workplace that maximizes productivity. You will partner with cross-functional teams to...
$100k - $300k
...- including Toronto, New York, Los Angeles and Seattle - our workplace network is strategically designed to support our People and serve... ...Enable efficiency in the administration of programs / services Ensure the most important programs and initiatives are realized...Work at office$19 - $19.5 per hour
...personal reward—and we’re just getting started. Opportunity Overview We have an immediate opening for a full-time Patient Services Coordinator to join our team at RMA of New York in Albee Square, New York . Schedule: Monday through Friday; 7:00 AM to 3:30 PM...Hourly payDaily paidFull timePart timeWork at officeImmediate startMonday to FridayWeekend workReproductive Medicine Assoc of NY, LLP
New York, NY2 days ago$18 - $19.5 per hour
...personal reward—and we’re just getting started. Opportunity Overview We have an immediate opening for a full-time Patient Services Coordinator to join our team at RMA of New York in Downtown, New York . ~ Schedule: Monday through Friday; 8:00 AM to 4:30 PM...Hourly payDaily paidFull timePart timeWork at officeImmediate startMonday to FridayShift workWeekend workReproductive Medicine Assoc of NY, LLP
New York, NY19 days ago$45k - $50k
...law firm in Bergen County with a collaborative team and a workplace grounded in our core values: we are ethical, respectful of... ...and fun, driven, and committed to excellence . The Office Services Coordinator is responsible for ensuring the smooth day-to-day operation...For contractorsWork at officeLocal areaRelocation$20.42 - $26.63 per hour
Job Description Legal On-Site Services Specialist $20.42 - $26.63 per hour Position Profile Provides direct hands-on support... ...Experience with conference room setup, meeting support, catering coordination, or workplace hospitality services. Ability to manage multiple...Hourly payFull timeWork at officeWorldwideRelocation packageFlexible hours$21 - $22 per hour
...dedicated to expanding access to life-changing care. As a Patient Service Coordinator, you’ll be the vital link between patients, providers, and... ...for endurance race entry fees Company Overview A Top Workplace At PT Solutions,we’remore than colleagues;we’rea tight-knit...Full timePrivate practice
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Workplace Services Coordinator. Be the first to apply!
Related searches
- family service coordinator New York, NY
- service lead New York, NY
- member services coordinator New York, NY
- service coordinator ii New York, NY
- food service coordinator New York, NY
- service team leader New York, NY
- resident service coordinator New York, NY
- IT service desk coordinator New York, NY
- tenant services coordinator New York, NY
- early intervention service coordinator New York, NY