Logistics Coordinator

PiBnB Logistics Coordinator

The PiBnB Logistics Coordinator is responsible for making the physical operations behind PiBnB run smoothly.

This person coordinates the many moving pieces required to get a PiBnB location ready for data collection: bookings, props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow PiBnB to operate across more locations with less manual coordination.

This is a highly operational role. The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people.

Core Responsibilities

Bookings & Site Coordination

• Coordinate PiBnB bookings and scheduling.
• Communicate with hosts or site contacts before, during, and after bookings.
• Confirm access, timing, site requirements, and any special logistics.
• Maintain clear visibility into upcoming bookings and readiness.

Props & Site Readiness

• Coordinate which props and equipment are needed at each location.
• Ensure props are staged, transported, and available before operations begin.
• Track missing, damaged, or misplaced items.
• Coordinate replenishment or replacement as needed.

Transportation & Vans

• Coordinate vans and transportation required for each PiBnB deployment.
• Make sure vehicles are available at the right times and locations.
• Coordinate loading, unloading, and transportation of equipment and props.

Moving & Setup Services

• Coordinate movers or other external service providers when needed.
• Provide clear instructions and expectations to vendors.
• Ensure locations are set up and reset appropriately.

Operational Coordination

• Act as a central point of coordination between operators, PiBnB hosts, vendors, drivers, props teams, and internal stakeholders.
• Identify logistics problems early and resolve them quickly.
• Communicate changes clearly when plans shift.

Workflow Improvement

• Build repeatable processes for recurring PiBnB logistics.
• Identify unnecessary manual work and opportunities to simplify coordination.
• Create checklists, trackers, templates, and other lightweight systems.
• Help PiBnB scale from individually coordinated deployments toward a reliable operating system.

What We're Looking For

The strongest candidates will demonstrate:

• Organization: Can keep many parallel details straight without dropping things.
• Anticipation: Thinks ahead about dependencies and potential failure modes.
• Ownership: Sees something that needs to happen and drives it to completion.
• Prioritization: Can distinguish an urgent blocker from something that can wait.
• Communication: Gives clear, concise updates and knows when to escalate.
• Relationship building: Works effectively with hosts, vendors, operators, and internal teams.
• Adaptability: Stays effective when plans change or unexpected problems arise.
• Process orientation: Doesn't just solve today's problem; looks for ways to make the next occurrence easier.
• Attention to detail: Checks that things are actually ready rather than assuming they are.
• Service mindset: Understands that good logistics makes everyone else's job easier.