Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Administrative Assistant for a temp-to-hire opportunity in the Seattle/Bellevue, WA area. This role is ideal for a detail-oriented administrative professional who enjoys variety, takes ownership of day-to-day operations, and thrives in a fast-paced professional environment.

The Administrative Assistant will provide a blend of office administration, property management support, and personal assistant responsibilities. This position offers the opportunity to work closely with leadership, become a trusted resource, and contribute to smooth business and property operations. The environment is supportive, team-oriented, and well-suited for someone seeking a long-term career path with variety, autonomy, and meaningful responsibility.

Key Responsibilities

- Manage calendars, appointments, meetings, travel arrangements, correspondence, phone calls, emails, and general administrative inquiries.
- Maintain organized electronic and physical filing systems, complete data entry, support recordkeeping, order office supplies, coordinate vendors, and assist with special projects.
- Coordinate property maintenance requests, inspections, repairs, vendor follow-up, tenant communications, lease tracking, insurance documents, and property records.
- Support rent collection tracking, vendor invoice processing, property reporting, and accurate property file management.
- Manage personal assistant tasks including appointments, reservations, errands, deliveries, travel planning, events, recurring deadlines, and confidential personal or business information.

Compensation and Benefits

- Salary range: $55,000 to $65,000 per year.
- Job type: Temp-to-hire.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide administrative, office, scheduling, and document support for daily business operations.
- Coordinate property management administration, including maintenance requests, vendor follow-up, tenant documentation, and lease-related records.
- Support personal assistant tasks, including appointments, travel, errands, deadlines, and confidential scheduling needs.
- Maintain organized records, manage competing priorities, and support special projects with strong attention to detail.

- 2+ years of administrative support experience required.
- 3 to 5 years of relevant professional experience preferred based on role level.
- Proficiency with Microsoft Office Suite, Google Workspace, and scheduling software.
- Excellent written and verbal communication skills.
- Strong organizational skills, accuracy, follow-through, and attention to detail.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Self-starter with strong problem-solving skills and the ability to work independently with minimal supervision.
- Professional demeanor with the ability to handle confidential information with discretion.

Preferred Qualifications

- Previous property management experience.
- Experience supporting executives, business owners, entrepreneurs, or similar leadership roles.
- Knowledge of property management software.
- Bookkeeping or accounts payable experience.
- Real estate or property management industry experience.
- Positive, dependable, resourceful, and adaptable approach with a willingness to assist wherever needed.