Office Manager

Job Description

Job Description

Law Firm Office Manager 

Arnold, Placek & Foerster, P.C. 

Location: Northwest Austin, Texas 

Position: Full-Time 

About Our Firm 

Arnold, Placek & Foerster, P.C. is an established litigation boutique with six attorneys and five staff. Since 2003, we have represented businesses in insurance litigation and business disputes throughout Texas. Our longtime office manager is retiring after more than 20 years, and we are looking for the right person for the firm’s next chapter.  

The ideal candidate will be comfortable managing day-to-day operations independently, working closely with the firm’s partners and staff. We value good judgment, initiative, and a willingness to take ownership of the firm’s administrative operations. 

Key Responsibilities 

Administration and Human Resources 

• Oversee daily office operations and implement firm policies. 
• Handle personnel matters, including onboarding, employee benefits, and staff management. 
• Coordinate with outside service providers for payroll, tax services, maintenance, and professional services. 
• Maintain relationships with individuals leasing offices.  

Financial Management  

• Oversee client billing and collections, including timekeeping coordination, monthly invoicing, accounts receivable, and compliance with client billing requirements 
• Manage or coordinate accounts payable, bank reconciliations, general ledger accounting, and client trust accounting, and tax reporting. 
• Manage firm’s office budget and expenses and prepare productivity reports. 

Qualifications 

Required 

• At least three years of legal or other professional office management experience. 
• Strong working knowledge of legal billing procedures, accounts receivable, and law firm financial operations. 
• Excellent organizational, analytical, and problem-solving abilities. 
• Sound judgment, discretion, energy, integrity, and strong interpersonal communication skills. 
• Ability to manage competing priorities, work independently, and take ownership of important responsibilities. 
• Proficiency with Microsoft 365 and legal billing or accounting software. 

Preferred 

• Five or more years of experience in private law firm administration or a closely related financial and operational management role. 
• Experience with payroll, employee benefits, and human resources administration. 
• Experience with client trust accounting and applicable compliance requirements. 
• Experience administering or implementing legal billing, accounting, and practice-management systems. 

Why Join Us? 

We offer a collegial work environment, competitive compensation and benefits, and the opportunity to take responsibility for the operations of an established law firm. You’ll work directly with the firm’s partners and have the independence and support to make a meaningful contribution. 

Pay and Benefits 

• Competitive salary, commensurate with experience and qualifications 
• Health insurance, with family/dependent/dental/vision offered at your expense 
• 401(k) with automatic 3% employer contribution 
• 22 days PTO 

How to Apply 

Please submit a résumé and a brief cover letter. In the letter, tell us about your relevant experience and interest in the position. 

Arnold, Placek & Foerster, P.C. is an equal opportunity employer. All applications will be handled confidentially.