Payroll Specialist

Job Description

Job Description

We are looking for a Payroll Specialist to support accurate and timely payroll operations for a university environment in Biddeford, Maine. This Long-term Contract position is ideal for someone who is confident managing end-to-end payroll activities, handling multi-state employee populations, and ensuring compliance with applicable payroll regulations. The role requires strong attention to detail, sound judgment, and hands-on experience using ADP Workforce Now in a high-volume setting.

Responsibilities:
• Process complete payroll cycles for a large employee population with a focus on accuracy, timeliness, and compliance.
• Administer payroll for employees working in multiple states, applying appropriate tax withholdings and jurisdictional requirements.
• Use ADP Workforce Now to maintain payroll records, review transactions, and resolve processing issues efficiently.
• Audit payroll data such as earnings, deductions, taxes, and time-related inputs to identify and correct discrepancies before finalization.
• Respond to payroll-related questions from employees and internal partners, providing clear guidance on pay, deductions, and payroll adjustments.
• Maintain organized payroll documentation and support reporting needs for internal review, reconciliation, and compliance purposes.
• Partner with relevant departments to validate employee updates that affect pay, including new hires, status changes, and terminations.
• Support payroll process improvements and assist with operational changes or system-related updates when needed.• Demonstrated experience managing full-cycle payroll from data review through final processing and reconciliation.
• Background processing payroll across multiple states with knowledge of related tax and compliance considerations.
• Hands-on proficiency with ADP Workforce Now in a payroll administration setting.
• Experience handling payroll for a workforce of more than 500 employees.
• Strong understanding of payroll practices, wage calculations, deductions, and record accuracy.
• High level of attention to detail with the ability to manage deadlines in a fast-paced environment.
• Effective communication skills and the ability to handle sensitive payroll information with professionalism.