Senior Administrative Assistant, International & State Government Affairs

Administrative Assistant

Provides comprehensive administrative support to the International Government Affairs (IGA) and State Government Affairs (SGA) teams, including answering phones, managing calendars, scheduling travel and facility requests, processing expense reports, planning meetings and events, maintaining distribution lists, preparing documents and presentations from source materials, managing video/teleconferencing logistics, and serving as a liaison for remote access issues.

Responsibilities:

• Provides advanced administrative support to the Vice Presidents of International and State Government Affairs and their leadership. May provide backup support to other staff as needed.
• Monitors and prioritizes executives' emails, highlights actions, and routinely drafts responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Adheres to company purchasing and other established procedures.
• Applies intermediate to advanced software skills to perform assigned work, including Microsoft Office Suite and other business-specific software, such as the Corporate Travel website and other programs.
• Coordinates new employee office setups and onboarding.
• Interacts professionally with high-level executives.
• Consistently handles confidential or business-sensitive information.
• Maintains calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Processes reports and applications as needed, including expense reports.
• Coordinates internal and external meetings, including drafting agendas, arranging supporting materials, preparing meeting resources, and managing catering and meal needs.
• Provides support to the International Government Affairs and State Government Affairs functions on priority projects as requested.
• Works cross-functionally across multiple departments to ensure team IT and system needs and requirements are addressed.

Qualifications:

• Minimum of 3 years of administrative assistant experience. High school diploma or equivalent.
• Experience supporting a VP-level or equivalent role.
• Intermediate to advanced knowledge of Microsoft Office 365 (Outlook, PowerPoint, Word, Excel, Teams, SharePoint, and OneDrive), Kofax Power PDF/Adobe Acrobat, and an understanding of business processes and requirements.
• Self-starter who can perform at a high level with general instruction.
• Builds strong relationships with peers and partners outside the assigned group as needed to enable effective and efficient cross-functional partnerships.
• Team-oriented, with a can-do attitude and a desire to be a productive contributor to the overall organization.
• Learns quickly and can pivot when needed.
• Open to suggestions and innovative ideas for improvement.
• Professional demeanor and ability to maintain confidentiality.

Additional Information:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

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Pay Range: $27 - 48.8 USD

Where We Work:

Role is primarily site- or office-based but can occasionally be performed remotely. Employees who are site/office-based and can occasionally perform their role virtually work both in the office and remotely*, following the policies and regulations in place at their location. US Employees must be in the office on Tuesday, Wednesday, and Thursday with flexibility to work remotely on Mondays and Fridays. Three days in the office is the minimum; some individuals or teams may require more in-office days due to meetings, business/project needs or their role.