Finance Assistant - Onsite

Job Description

Job Description

What we offer:  

• Medical, dental, and vision insurance.
• Short-term disability and life insurance,
• Generous retirement plan.
• Paid vacation, paid holidays, and paid sick time.
• Uniform allowance.

Every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if similar, related, or is a logical assignment to the position.

Accounts Payable:

• Organize and compile accounts payable invoices.
• Enter all invoices.
• Prepare checks for mailing.
• Maintain documentation and records.
• Correspond with department heads for necessary documentation and receipt verification.
• Calculate invoices regarding discounts and general ledger allocation.
• Vendor statement reconciliation.
• Maintain contract-filing system.
• Prepare credit applications for potential vendors and tax-exempt status verification.
• Correspond with vendors regarding various issues and disputes.
• Compile information for audits.
• Serves as back-up to the Manager when needed.
• Prepares and makes deposits.

Accounts Receivable:

• Verifying insurance coverage and preparing all necessary documentation for new admissions to the Facility.
• Review Lab Services bill for accuracy.

Resident Trust:

• Prepare deposits.
• Balance cash on hand (cash for resident vouchering system).
• Monitor resident balances as to not exceed guidelines.
• Review daily census in order to close necessary accounts according to state regulation.

Miscellaneous:

• Contacting service providers to clarify and obtain needed documentation.
• Compiling and maintaining Cafeteria records, which includes all daily monies collected through the Wild Rose Café.
• Deliver deposits to the bank as needed.
• Attend in-services, training programs, etc. as requested by the Administrator.
• Any other duties as assigned by Account Payable / Resident Trust Manager, Accounts Receivable Manager, Assistant Administrator or Administrator.
• Follow Iron County Medical Care Facility Policies and Procedures.

Education and Training: 

• Must have completed the 12th grade in high school with a minimum of two (2) years accounting-related experience or equivalent combination of education and experience; must be familiar with accounting procedures and well versed with Medicare and Medicaid guidelines, as well as other third-party billing agencies.
• Knowledge of CHAMPS, FISS, and C-SNAP billing systems and be familiar with Microsoft Office systems.
• Extensive computer knowledge with expertise in Microsoft Excel and Word a must.
• Willingness to work with the Administrator, various department heads, residents, visitors, staff, and family members. Should possess self-motivation skills and the ability to work as part of a team.
• Familiarity with and ability to utilize office equipment regularly including the copy machine, calculator, typewriter, computer, fax, etc.

Skills and Abilities: 

• Must be able to perform the essential duties of the job. Must have the ability to read and comprehend all written instructions and documentation associated with job. Must work effectively with multifunctional team.